Tag Archives: volunteering

Microvolunteering is virtual volunteering

Imagine if I announced that a one-day beach clean up, or a one-day walk-a-thon, that brought hundreds or thousands of people together for one-off service in support of a nonprofit organization or cause, wasn’t really volunteering. Imagine if I said it isn’t volunteering because most of the participants who are donating their time and service aren’t screened, aren’t interviewed, aren’t background-checked, and aren’t trained beyond maybe a 10 minute speech about things to keep in mind during the experience. Imagine if I also said it was because most participants may never volunteer again with that organization or for the cause.

Imagine if I claimed that people who sewed or knitted items from their home, in their spare time, for some nonprofit group helping kids in hospitals or people suffering from a particular disease, weren’t really volunteers. They also aren’t screened the way most other volunteers are, aren’t background-checked, and usually have no deadline for their work – they get it done when they get it done, if at all.

I would look ridiculous to make such claims. The volunteer management community would laugh me out of the workshop or conference (or the conference hotel bar, as the case may be). Or off the Intertubes.

Of course all of these activities are volunteering. In fact, they are all MICROvolunteering, without a computer! (most volunteer managers call such episodic volunteering, but the new name is much snazzier)

The folks behind the microvolunteering movement The Extraordinaries (though their web site is now called Sparked.com) continue to try to say microvolunteering isn’t virtual volunteering. Which is as preposterous as me claiming those other one-off volunteering gigs like one-day beach clean ups aren’t really volunteering. Of course microvolunteering is virtual volunteering: it’s unpaid, donated service in support of nonprofit organizations, provided via a computer or handheld device. How much time it may or may not take, and how volunteers are or aren’t screened or supported, is immaterial.

I’ve had an ongoing battle with the people behind the Extraordinaires for a while now. They burst online a few years ago, claiming that there was no need for traditional volunteering, or traditional volunteer management, because everything nonprofits need by online volunteers can be done through what they were calling microvolunteering: people who volunteered for just a few minutes at a time whenever they might get an inclination to help, from wherever they were. Web sites would be built. Topics would be researched. Logos would be designed. Marketing plans would be written. Children would be mentored. All by people waiting for a plane or during time outs at sporting events. No need to make time to volunteer — just volunteer whenever you have some spare time, even if that’s just for a minute or two.

I challenged them on various blogs and the ARNOVA discussion group, pointing out that, indeed, microvolunteering can work for some tasks – and I had been saying so since the late 1990s, when I called the practice byte-sized volunteering – but most certainly not for mentoring a child (online or face-to-face, mentoring is effective only if its a long-term, ongoing commitment that builds trust – something I learned when working with the National Mentoring Partnership in launching their standards for online mentoring) and many other activities undertaken by community-serving organizations. I pointed out that microvolunteering most definitely can work for something like logo design — which, in fact, I wrote about back in 2006, per the first NetSquared conference that highlighted several examples of such. But I also pointed out that successful volunteer engagement isn’t about just getting work done; it is, in fact, about relationship-building — recruiting people who could turn into donors, for instance, or raising awareness and changing behaviors — and it’s also about reserving certain tasks for volunteers specifically, because some tasks are actually best done by volunteers.

This recent blog shows that some of those arguments are starting to seep into their thinking – Hurrah! – but they still need to evolve their concept. They are right to point out that microvolunteering doesn’t employ some volunteer management techniques in the same way as other volunteering, but they just can’t get their mind around the fact that LOTS of volunteering doesn’t, like a one-day beach clean up doesn’t. But that doesn’t somehow negate microvolunteering as volunteering, or as virtual volunteering.

Volunteer management and support must be adjusted for a wide variety of volunteering scenarios, online and off; while there are certain fundamentals of volunteer management that are always the same for all volunteering, online or offline, microvolunteering or longer-term, such as capturing volunteer contact info, ensuring volunteers are invited to future opportunities, thanking volunteers for their contributions and showing volunteers how their service has been of value, other aspects of volunteer management have to be tailored to the unique situation, and that does, indeed, mean not recruiting micro-volunteers the same way as long-term volunteers, on or offline. 

In addition to their continued refusal to accept that, indeed, microvolunteering is virtual volunteering, they also continue to make some other misguided statements, such as:

With microvolunteering, ‘You hire EVERY volunteer.’ The end result gets better as more people work on and peer-review your project. You turn no-one away.

You do NOT hire every volunteer in a microvolunteering or crowd-sourcing project. In fact, you reject MOST of them — for a logo design, for instance, most people’s ideas are rejected – most ideas are not used. For open source software design that allows anyone to contribute to the code, not every submission gets included in the released version. It doesn’t mean those volunteering efforts aren’t appreciated and that you shouldn’t thank them and celebrate such, but the reality is that you are not going to use most of the work submitted for such a crowd-sourcing endeavor.

And as for their comment that The end result gets better as more people work on and peer-review your project, I could point to dozens of pages on Wikipedia that have gotten worse as more people have worked on them. The idea that more volunteers automatically means better is something that only someone who does not work with volunteers regularly — particularly online volunteers — would say.

If they want to claim that microvolunteering is the coolest form of virtual volunteering, or even the coolest form of volunteering, I wouldn’t be quite so passionate in my arguments – what’s coolest is, ofcourse, entirely subjective. Of course, I’d still argue that it wasn’t — I’d be speaking as a person who has been both a long-term online volunteer and a micro-volunteer, and has recruited and managed both kinds of online volunteers. To me, mircrovolunteering is like a one-night stand: interesting/fun in the moment, but then quickly forgotten. Um, not that I know what a one-night stand is… Such might lead to something more substantial, but usually, it won’t – and that means it’s not for everyone.

But this fact Ben and Jacob will have to eventually accept: microvolunteering, online, is virtual volunteering. And it’s been going on long before the Extraordinaires showed up. Proposing that it isn’t creates only confusion, segregates them from terrific conversations and resources and networks, and holds them back from the full success they could have with their efforts; accepting that they are part of virtual volunteering would open many more opportunities for their endeavor and ensure their long-term success.

Also see:

Micro-Volunteering and Crowd-Sourcing: Not-So-New Trends in Virtual Volunteering/Online Volunteering

But virtual volunteering means it takes no time, right?

What online community service is – and is not

My favorite Super Bowl moment: NFL Man of the Year

My favorite Super Bowl XLV moment came before the game: it was the presentation of the Walter Payton NFL Man of the Year award.

Minnesota Vikings (American) football player Madieu Williams was the 2010 recipient of the award. Williams has built a primary school in Sierra Leone and is now building a secondary school there. His foundation sponsored a mission to Sierra Leone that brought American teachers, surgeons and dentists to help educate the teachers at his school, give free dental cleanings to all of the students and provide free surgeries. He recently gave a large donation to create The Madieu Williams Center for Global Health, affiliated with the University of Maryland College Park School of Public Health. The center focuses on the public health issues in Prince George’s County and Sierra Leone, his birthplace. Williams is also involved in the North Community YMCA, the United Way and Harvest Prep/Seed Academy.

The other nominees were Oakland Raiders’ Nnamdi Asomugha and the Chicago Bears’ Israel Idonije.

Asomugha serves as Chairman for the Orphans and Widows In Need (OWIN) Foundation, providing food, shelter, medicine, vocational training, literacy efforts, and scholarships to widows and orphans victimized by poverty or abuse in Nigeria. In 2006, Asomugha launched the annual Asomugha College Tour for Scholars program, taking selected students from San Francisco Bay Area high schools on college tours across the country. Asomugha participated in the 2009 Meeting of Clinton Global Initiative University (CGI U) to discuss the importance of global service and student activism. Additionally, Asomugha distributes backpacks to the incoming freshmen each year at Narbonne High School in Los Angeles and outfits the football and basketball team with shoes, a mandate he wrote into an endorsement contract he signed with Nike.

Idonije established the Israel Idonije Foundation to help families in economically challenged communities around the world. It provides medical health care services, clean water and youth sports empowerment programs to underpriviledged residents in Africa. Its Street Love program provides assistance for the homeless and those in need of support. Its First-Down Attendance Program works to encourage and sustain sutdents’ regular school attendance, high achievement and good citizenship in Chicago and Winnipeg. More than 600 students participate annually. It’s a shame, however, that the Foundation’s web site isn’t accessible under Section 508 of the Rehabilitation Act.

The three finalists were chosen by a panel. All of the 32 nominees receive a $1,000 donation to the charities of their choice. The three finalists will receive an additional $5,000 donation to be made in their names. The final winner of the award receives a $20,000 donation to the charity of his choice.

What a shame I didn’t see this news covered on any TV news report. If we have to be subjected to stories about NFL players’ reprehensible behavior (Michael Vick, Ben Roethlisberger, Brett Favre, etc.) can’t we also have some positive news about off-the-field activities as well?

On a related note, Forbes did an interesting article about celebrity charities, focusing on the amount of money they have given out versus how much they spend in overhead.

Also see an article I did back in 1999 about Fan-Based Online Groups Use the Internet to Make a Difference (would love to have the time and resources to update this!).

UK Volunteering Tsar Doesn’t Have Time to Volunteer

Lord Nat Wei, the British official charged with kick-starting volunteering in the U.K. and encouraging citizens to take over the delivery of a variety of community services, has found that volunteering to run this initiative three days a week is incompatible with “having a life”.

Like the USA federal and state governments, the U.K. government is hoping that its citizens will step up and volunteer their time in order to provide local services that local and federal governments no longer want to fund. Prime Minister David Cameron calls it the big society drive, and he wants volunteers to take over the staffing of post offices, libraries, transport services. He says that staffing these organizations with volunteers will empower individuals and give them a greater voice in their communities.

Cameron is right that involving volunteers in public sector organizations gives the community a greater voice in how those services are run – and that reason is why I encourage public sector organizations, not just nonprofits/NGOs, to involve volunteers. But as this case of the U.K. volunteering tsar illustrates, there are not large numbers of people who have the time to staff a public service on top of holding down a job and spending time with their families.

In addition, volunteers are not free: someone has to pay for their screening, training and ongoing support. There are organizations that are staffed primarily by volunteers, such as the American Red Cross and the Girl Scouts of the USA, but the required infrastructure to effectively support these volunteers is enormous – these volunteers don’t just magically show up and get the work done, without a tremendous amount of money and paid staff to support them. Even Wikimedia online volunteers aren’t free!

The Guardian story about the UK volunteering tsar has been flying around among my fellow volunteer management consultants with much commentary – we’ve had a tremendous good laugh over it. The irony of the situation has been delightful. We are all skeptical about government-promoted volunteering plans, in the U.K. or otherwise, having seen oh-so-many come and go, making missteps we try to warn them about. This is just the latest. Yes, we’re being smug. Don’t miss the comments on the story as well.

Also see:

 

 

 

Update: Martin Cowling has also blogged about this delicious story.

Peace Corps must better address assaults and murders of members

With the passing of Sargent Shriver, and the anniversary of the John F. Kennedy presidency, a lot of organizations and media have been celebrating the Peace Corps. And that’s terrific, because I think the Peace Corps is an incredible agency, one that’s done amazing work and that I hope will be around for many, many more years.

But now is a time when the Peace Corps also needs to take a hard look at itself with regard to how it deals with the safety of its members in the field, particularly its female members, and particularly with regard to sexual assault, including rape.

Bad things happen to aid workers, even in the Peace Corps. I saw some disturbing things when I worked abroad, and dealt with some very disturbing things first hand. Aid workers — especially women — are in very vulnerable situations when they are abroad, no matter their ages, no matter how they dress, etc. — and sadly, there are many people who will take advantage of that vulnerability.

I’m a fan of the Peace Corps, though I’ve never served in such. I’ve met up with many Peace Corps members in the course of my work and travels abroad, and they have been consistently wonderful people. I love trading stories with them. I love reading their blogs. I love the projects they undertake. I’m a believer.

But that doesn’t mean that I’m not extremely bothered by mistakes by the Peace Corps with regard to the sexual assault and murder of some of their members, particularly over the last 10 years. And these gross mistakes need to be talked about in the open, in a very public way.

In the last decade, there have been 1000 sexual sexual assaults and rapes of PeaceCorps volunteers, and the vast majority of the victims have been women. This month, the USA television network 20/20 has put together a piece about women Peace Corps members who were sexually-assaulted while serving abroad, and how these women’s needs both before and after these crimes were not addressed by the Peace Corps. You can view the interviews with some of these former Peace Corps members here.

20/20 also did a profile of a slain Peace Corps volunteer, Kate Puzey, who was murdered after the Peace Corps leaked her name to a suspect she had accused of sexually abusing children. You can view part of the story here.

There is more at the 20/20 web site, but the specific videos related to the Peace Corps are hard to find there, so expect to look around quite a bit.

My heart breaks for these women who were ready to give up two years of their life working abroad, living in conditions that most Americans could not tolerate, far from their friends, families and homes, all to make a small corner of the world a bit better and to help people understand that, at our best, Americans can be good, caring, supportive people. And my heart breaks because I’m watching an important institution stumble — even fail — in a very public way.

When you have messed up as an institution, it’s not time to circle the wagons and chant “no comment” over and over again. It’s not time to roll out meaningless statistics like “98% of our members say they felt safe while serving” or to say that “the investigations are ongoing.” It’s time to do everything possible to sit down face-to-face with *every* aggrieved person and say, “Please tell me what happened,” followed by, “What did our organization do/not do for you.” You don’t have to admit guilt at that time, but you DO have to listen, to take notes, and to show that you care. And it’s time to say, in a very public way, “We are talking to every person, face-to-face, who has said this happened to them, and we are going to help connect them with the information and resources they need. Because we deeply care about what has happened.” The perception of transparency, honesty and accountability are absolutely vital for any institution to be trusted and supported by the public. And even if litigation is pending, it IS possible to address those perceptions both for those who have been harmed and for the public who are watching events unfold.

AND IT’S NOT THAT HARD.

Institutions are made up of people, and people make mistakes, so not only is no institution going to be perfect, there are sometimes going to be some really awful things done by humans representing those institutions. But this isn’t random misteps at the Peace Corps; the 20/20 story shows that there is a systematic problem:

  • the organization does not know how to consistently address accusations of sexual assault or criminal activity that are observed by its members,
  • its staff members do not know how to consistently address fears of sexual assault addressed by their members,
  • its staff members do not know how to consistently address the needs of Peace Corps members who are the victims of sexual assault, and
  • staff do not know how to appropriately address this kind of negative, truthful media report.

Make it right, Peace Corps. You can correct this. Starting now. There are plenty of things you can do that won’t jeopardize any legal proceedings currently under way or in the works. Think about what the right thing is to do — every staff person knows what that is — and then do it. And I will blog about how wonderful it is that you have turned things around.

Peace Corps Online, an independent news source regarding the PCs, has covered ABC’s investigation of the murder of Benin PCV Kate Puzey. Its own original coverage of the crime, comments on Peace Corps actions, the email Puzey sent her country director about sexual incidents with Puzey’s students and with another PCV, the back story on how RPCVs helped the Puzey family, and Peace Corps’ official statement. There is also this PCOL Editorial: One major shortcoming that the Puzey murder highlights is that Peace Corps does not have a good procedure in place for death notifications.

Volunteer manager Fight Club

While I don’t believe managers of volunteers are the same as human resources managers, these two professions do have a LOT in common. That’s why I subscribe to the newsletter from workforce.com: they bring such fantastic articles and blogs to my attention that can relate to volunteer engagement.

One of the recent things they brought to my attention is an entry on Fistful of Talent, a blog for “recruiters, HR, consultants and corporate types on all things talent.” It’s by Dawn Hrdlica of DAXKO. She made a list of things HR managers should fight for – or, as she put it, 5 Things to Create a HR Fight Club Over. She says, “you gotta fight openly for these gems.”

I loved the list, and have adapted it for those in charge of volunteer engagement at their organizations. When I’m quoting directly from Ms. Hrdlica, I put the text in colored italics. And I’m encouraging those who manage or coordinate an organization’s volunteer engagement to fight for six things:

    1. Fight for your volunteers: They aren’t yours in the sense that you own them, but they ARE yours in the sense that you are responsible for them, and they are counting on you to have their best interest at heart and to make sure the organization does too! Damn it… fight for them when they aren’t being recognized or listened to. Get their contributions in the annual report and on the web site, and NOT just as “wage replacement” or “money saved.” Bring up their contributions and challenges in staff meetings. Make sure the organization celebrates them just as much as it celebrates financial donors.
  • Fight for your team: Volunteers aren’t free, and it takes a huge amount of time and resources to ensure their work is meaningful for both your organization and for them. They are doing a whole lot of work behind the scenes that others may not see. It’s up to YOU to make sure that work gets seen by everyone at your organization, especially senior management!
     
  • Fight for your time: We are all busy. But if you don’t put the ki-bosh on all the unnecessary noise… you… will… drown. Many of us say, “But to be a good customer service agent I have to, always be available”. You also have to be PRESENT. If you are overwhelmed, interrupted or constantly jump when others say jump… you will not be present. Fight for you-time ’cause no one else will.
     
  • Fight for your budget. What gets cut first when things go bad? Volunteer management budgets. Because volunteers are free, right? Your budget must be detailed to show exactly how much time and effort it takes to engage all of the volunteers you have, and you must be able to say what the consequences of cutting your budget will be (less volunteers, and those that are left providing left sources, and numbers to back that up), in terms of real numbers. At least fight for the budget to stay in tact. You may not get it – but at least you can sleep at night knowing you’re not a coward.
     
  • Fight for your resources. You need volunteer management software, not just a few lines of data entry on the donor management software. You need interactive features on the volunteer-related pages of your organizations web site. You need to keep your training up-to-date and, therefore, need to go to a conference or workshop that will upgrade your skills. You may need a paid part-time or full-time assistant, or more than one, to be able to involve and support more volunteers at your organization. Don’t let some lame brain tell senior management that the donor software will meet all of your needs, that you can’t have the interactive features on the volunteer-related pages that other departments have with clients and donors because it’s too expensive or not possible (because it’s NOT), and that volunteers are free. And if you need more help, prove why and fight for it. Last but not least:
     
  • Fight for your salary. Fundraising managers, donor relations managers and even the HR manager are all making more than you. Why? Those people constantly show how all the things they do are critical to the organization. The organization believes that under-funding or cutting those positions who be disastrous to the organization. In addition, those other staff people are asking for more money and getting it. They are ASKING FOR IT. Pay peanuts… get monkeys. Don’t be a monkey.

 

Managers of volunteers have reputations of being nice. It’s time to start working towards a reputation of being absolutey necessary. It’s time to join the volunteer management Fight Club!

It’s not the first time I’ve tried to get you all to fight…

Going too far

A national nonprofit organization asked me to participate in a one-hour conference call this week to help them brainstorm something they want to do. I said sure, because I can make time available to do this, the topic is interesting to me, and I would like to contribute.

That same nonprofit then asked me to participate in a series of calls between now and the summer, contributing more than 20-30 hours of my time to a planning process. I said no. They wanted 20-30 hours free consulting from me, and from about a dozen other people as well, and seemed stunned that I (and at least one other person involved) found this request exploitative.

If I were running a store, would you walk in and say, “Hi, can you give me several hundred dollars of stuff for free?”? If I ran a restaurant, would you say, “Could I eat hear for six months every night for free? After all, we’re friends!”?

When does a request for donated time go from being appropriate, even welcomed, to being exploitive? When the organization forgets what they are asking for — for volunteering. Pro bono consulting is volunteering.

Time is a precious commodity. In today’s economy, asking for a person’s time can be the same as asking for money. If you are going to ask me to part with that much of my time, you had better have a highly-motivating reason for me to do so, because you are asking me to give you something that I normally charge for – and I have bills to pay, a household to support, and many things to pay for, just like you do.

This organization forgot what goes into recruiting volunteers. Which is shocking, since it’s an organization that is supposed to be focused on volunteering. Recruiting volunteers is never, “Here’s a bunch of work we need done. Please come do it. Because we’re a nonprofit.”

I volunteer a lot, with various organizations. How did these organizations recruit me to give so much of my precious time to them? Their recruitment messages focused on:

    • what their organization does, in terms of results for their target audience, and it inspired me or motivated me to get involved.
    • why volunteers are essential to what that organization does, but never in terms like, “We could never have enough money to pay staff to do this, so we involve volunteers” or “volunteers contribute $xxxx in services,” which implies money saved in having to pay people; instead, the messages focus on why volunteers are more appropriate to do the tasks than paid staff, for reasons that have NOTHING to do with money.
    • what the benefits will be for me in volunteering; Will I get to work with a target audience or regarding an issue I care deeply about? Will it be fun? Will I get opportunities that might help me in my professional work? Will I get some kind of incredible discount on something I would love to have?

I don’t wait for some free time to give these organizations; I MAKE time to help them. And these organizations also let me know that they appreciate my work:

  • They send me personalized emails when I finish an assignment, commenting on the work to show me that they actually read it.
  • They send me stuff: a pen, a t-shirt, a trophy.
  • Sometimes, someone writes me just to say “hi.”

In short, they treat me like a precious investor!

I cannot possibly say yes to every organization that wants my donated time. In fact, I say “no” more often than I say “yes,” even to organizations that have a great volunteer recruitment message, because, as I’ve said, I have bills to pay. In fact, even if I win the lottery and can afford to give away all my time for free, I will still have to say “no” often, because there are only 24 hours a day, and I’ll still need time for eating, sleeping, spending time with my family, etc.

Time is precious. Sometimes, if you really want it, you are going to have to pay for it – even if you are a nonprofit.

Your flow chart for volunteers

Too often, volunteer involvement is described this way:

Volunteers contact us, we give them an assignment, they do it. Ta da!

This simplified description comes often from people who are from the for-profit/corporate sector or who are in senior management – they have no idea how much work it takes behind the scenes for successful volunteer engagement.

Volunteers should certainly feel like getting into an assignment is seamless and quick, but to give volunteers that experience actually takes a LOT of planning behind-the-scenes by the organization. For instance, there are rarely a plethora of well-defined tasks or roles laying around a nonprofit office waiting to be done by just anyone with some time on their hands and a good heart. It takes a lot of time and support to develop volunteering assignments, including “micro-volunteering” tasks that will take just a few hours, and not just any person is appropriate every assignment – some require particular skills, a certain amount of time within a specific time frame, or work at a particular type of day.

In addition, a person’s desire to volunteer is often not enough for a volunteer to be successful: a candidate needs to be screened at least a bit in order to make sure the volunteer understands the very real commitment he or she is making, even if that commitment is just a couple of hours. The candidate may need to be further screened to make sure he or she really does know how to do the assignment. To not do any screening means much more time down the road for the organization, tracking down volunteers, correcting sub-par assignments, finding more volunteers or staff to re-do assignments that were poorly done or not done at all, etc.

And, ofcourse, supporting volunteers takes a lot of time, no matter how automated you make the process. Someone has to be contacting volunteers to ensure they are getting assignments done, have the support they need, etc. Someone has to keep volunteers in-the-loop about what’s happening at the organization, and to recognize the value of their work – otherwise, those volunteers go away.

A terrific, easy exercise that can be really helpful in showing just what it takes for your organization or an individual department to involve and support volunteers successfully is to create a flow chart mapping your volunteer engagement, or a series of maps for different parts of the volunteer management process — the volunteer in-take process, the volunteer assignment development and matching process, the volunteer support assignment, etc. You could do charts for each of these processes, and then show how they all intersect.

You can do this mapping exercise alone, by yourself (if you are the coordinator of volunteer program or involve large numbers of volunteers yourself), or you can do this with a group of employees and volunteers. A dry erase white board with markers is best, but any computer program that allows you to do a flow chart or graphics will work as well.

Here’s one example of what a volunteer in-take flow chart could look like as a result of your mapping exercise (every organization is different):

Don’t be surprised if, in doing this process, you find gaps in your volunteer management process. I’ve done this mapping process with several departments and organizations, and the results have been revealing. Many times, I’ve found that an organization thinks it isn’t recruiting enough volunteers when, actually, it is — a lot of people are, in fact, responding to recruitment messages, but their information isn’t being forwarded to the coordinator of volunteers, or the volunteers are getting responses weeks or months after they express interest, instead of within hours or a few days. If I’m evaluating a volunteer program and an organization cannot produce such a chart — they don’t know what happens when someone calls, they don’t know how information gets to the coordinator of volunteers, the coordinator can’t say how many calls or emails he or she gets every month from potential volunteers, etc. — I know just how deep problems may be regarding the organization’s recruitment, involvement and support of volunteers.

Doing a chart correctly may require interviewing more than one person. For instance, just to map the volunteer in-take process correctly takes interviewing every person who answers the organization’s phone or main email address.

When I’m in charge of coordinating volunteers, I find this exercise quite helpful because it helps me educate fellow staff quickly on what it takes to involve volunteers successfully and helps explain why I’m doing whatever it is I’m doing.

Again, the example above is just for a volunteer in-take process (it doesn’t show how a volunteer is matched to an assignment, or how an assignment gets developed in the first place), and your map could be different for your organization. Maybe you don’t have an onsite orientation; your volunteer orientation may just be an email message, or may be an online video candidates for volunteering can view on their own. In either case, your map needs to show how you know they have read that email message or viewed that video.

Update: this chart and the methodology behind it are detailed in The Last Virtual Volunteering Guidebook: Fully Integrating Online Service Into Volunteer Involvement. The book can help you fully explore the reality of remote volunteer engagement, in terms of policy and procedures, to ensure success, as well as using the Internet to support and engage ALL volunteers, including those that provide some or all of their service onsite. This book was helpful long before the global pandemic spurred so many organizations to, at last, embrace virtual volunteering. This is the most comprehensive resource anywhere on working with online volunteers, and on using the Internet to support ALL volunteers, including those you might not think of as “online” volunteers.

If you have benefited from this blog or other parts of my web site or my YouTube videos and would like to support the time that went into researching information, developing material, preparing articles, updating pages, etc. (I receive no funding for this work), here is how you can help.

Volunteers trying to help on their own

The Nonprofit Quarterly picked up a story about a 240-acre nature preserve in Northeastern New Jersey asking volunteers to please stop “doing good” on their own, because unsanctioned “trail improvements” are causing serious damage to the preserve. Conservancy members have found places where certain fruit-bearing native vines “are being cut wholesale,” threatening a source of food for small animals that live in the woods. In another instance, someone had removed logs and branches from steep trail beds, which could lead to serious erosion.

To prevent further damage, the nonprofit group has sent notices and put up signs along trails telling people who want to initiate their own projects to leave things alone. “We appreciate volunteerism, and we realize a lot of people have good intentions,” said Theresa Trapp, the conservancy’s treasurer. “But we really need people to contact us before doing any work.”

Some of the people doing these “trail improvements” could be mountain bikers. One official who has seen similar problems in county’s parks said mountain bikers will create their own trails, “and if something’s in their way, they’ll move it.”

This isn’t the first time I’ve heard of people thinking they are being proactive as volunteers, without seeking approval first from an organization and, instead, actually doing some harm. For instance, there are people who, once they become an official volunteer of an organization, think they are now official representatives of the organization, and will represent themselves as such to others:

  • they may organize a volunteering event without clearing it with the organization first,
  • book themselves as speakers to community groups,
  • start replying in online discussion groups as though they represent the organization,

Even worse: some people put themselves and others at risk with their independent volunteering following a disaster; this happened following Hurricane Katrina in the Gulf Coast of the USA with a few people who charged in on their own (I wish I’d kept track of all the stories I read about this happening, particularly with people handling chainsaws – one man hurt himself while he was alone in a largely abandoned area).

It’s not enough to have a few lines in your written policies and procedures about when a volunteer should, and should not, represent themselves as volunteers, how they should propose activities, your confidentiality policies, etc.; you need to remind your volunteers and the general public of these policies: on your online discussion group for volunteers, in your online or paper newsletter, on your web site, on your social networking profiles such as Facebook, and maybe even through an interview on the local TV news or a local newspaper.

If you discover a volunteer is doing activities in the name of your organization, but outside of the approval of your organization, contact that person immediately – not via email, but with a phone call or in-person meeting. Tell the person what you have heard and ask the volunteer if what you have heard is true. Welcome that person’s own explanation/description of the circumstances. And then review together the policies of the organization and how this might, or might not, be a violation. If you need more time to investigate, by all means, do so.

If it’s someone outside your organization, again, call that person immediately. Tell the person what you have heard and ask the person if what you have heard is true. Welcome that person’s own explanation/description of the circumstances. Explain carefully why the activity is inappropriate (if it is). And consider: is there a way to make this person an official volunteer and channel his or her energies for your organization in a more appropriate way?

In either case, followup with both email and, as appropriate, a message sent via postal mail, confirming the details of your meeting and the next steps.

And on a related note: How do you know what is being said about your organization or yourself in the public spaces online — on blogs, in captions on Flickr photos, in newspaper articles, and in public online discussion groups?

My favorite tool for tracking what’s being said about an organization I’m working with, or even just me, is GoogleAlerts. This free service automatically notifies you if there is any new content online in a public space — including traditional print media that publishes their stories online — that mentions whatever phrase or phrases you want to track. It won’t tell you about email conversations, as those are private, or about postings on private online spaces (a private online discussion group, for instance, or someone’s Facebook profile that has all of its privacy settings on — so long as Facebook keeps allowing such privacy settings, which it may not always do).

You can use GoogleAlerts or similar tools to track:

  • Your name
  • Your organization’s name
  • Your executive director’s name
  • Another organization (your competition, a partner, an organization you aspire to be like, etc.)
  • A particular subject matter
  • Etc.

Start with two GoogleAlerts at first — one of just your name, and one of your organization’s name. Putting a name in quotes is best, so that you will get only exact matches (I don’t want every newspaper story that mentions Jayne and also Cravens, but specifically, Jayne Cravens, and that won’t happen unless I put my entire name in quotes, like this: “Jayne Cravens”). You will then receive an email when something is published online with your alert name, with a link to the mention. You can set the alerts to come as the mentions happen (for instance, when the blog is posted that mentions your name), in a daily summary, or in a weekly summary.

 

Be careful when you choose subjects to track; you don’t want to track something generic like dogs, because you will be overwhelmed with alerts. You would want to track something specific instead in one alert, like
dogs abandoned Nowhere County “Humane Society”

GoogleAlerts or similar tools help you respond quickly to newspaper articles, blog posts — even criticism. And you most certainly should respond online quickly, with praise, with thanks or with more or clarifying information, as the situation demands.

With all that said, do NOT try to shut down a volunteer’s blog about his or her experience with your organization. Blogging by volunteers should be encouraged, not discouraged, within the policies of the organization (not talking about confidential information, for instance, or not disparaging co-workers in public).

Baby Boomer Volunteers – don’t believe all of the hype

Volunteer researchers and consultants have been talking about how new retirees from the “Baby Boomer” generation (born between 1946 and 1964) will affect volunteer support and involvement since at least the 1990s. I did a presentation back in 1998 or so about such, to an incredulous audience; I did an updated version of the same presentation just this year, more than 10 years later, and the audience was completely receptive, probably because they have already worked with so many volunteers from that generation.

The Baby Boomer generation volunteers differently than the greatest generation – that’s something I think most everyone agrees on. However, some of the expectations and predictions about what more Baby Boomer volunteers really mean for volunteer managers are… well, they are “out there.” Andy Fryer does a great job at his December OzVPM blog of talking about the realities of involving Baby Boomer volunteers — and countering the hype. It’s Australia-focused, but what he says really applies to most of the Western world, including the USA.

And speaking of Australian colleagues, be sure to subscribe to Martin Cowling’s new blog!

 

International Volunteer Day for Economic and Social Development

December 5 – today – is International Volunteer Day for Economic and Social Development, as declared by the United Nations General Assembly per its resolution 40/212 in 1985.

This is not a day to honor only international volunteers; the international in the title describes the day, not the volunteer. It’s a day to honor, specifically, those volunteers who contribute to economic and social development. Such volunteers deserve their own day. Such volunteers are part of the reason I bristle at all the warm and fuzzy language used about volunteers.

I think it’s a shame to try to turn the day into just another day to celebrate any volunteer — there are plenty of days and weeks to honor all volunteers and encourage more volunteering; why not keep December 5 specifically for volunteers who contribute to economic and social development, per its original intention?

And just to be clear: by volunteer, I mean someone who is not paid for his or her service, and if he or she has a “stipend”, it covers only very essential expenses so the volunteer can give up employment entirely during his or her stint as a volunteer, rather than the stipend being as much, if not more, than some mid and high-level government workers of a country are making. Yes, that’s a dig.

Here’s how I volunteer.