graphic representing volunteers at work

Mandatory community service can be amazing for the “voluntolds”

1 Reply

One of the things I have really disliked in working with people who manage volunteers is those that turn their noses up at people who have to do mandatory community service. “They aren’t volunteers, they are volunTOLDS”, they smirk. They will go so far as not inviting people doing community service to volunteer recognition events, not inviting them to follow them on social media, even not giving them the t-shirts, pins and other swag they give to “real” volunteers.

People volunteer at nonprofits for a variety of reasons and MOST of those reasons are NOT selfless: people volunteer to explore careers, to meet people, to have experience to add to their résumé, to meet a class requirement, because their religion tells them to, because they are skeptical about something and want to see first hand what the work is about, and a whole host of reasons that aren’t at all “selfless.”

I am an advocate for treating community service folks as VOLUNTEERS, just like everyone else. I have the same high bar of participation for them as I do any volunteer: they have to fill out the same paperwork, they have to go through the same screening and orientation, they have to adhere to the same policies, etc. Not all of them make the cut – just like other people who want to volunteer. But if they do, then I treat them just like all the other volunteers. And the result is that EVERY person who has done mandated community service with me has volunteered for MORE hours than the court or their class required.

This brings me to a recent experience: a friend who works at a nonprofit has a son who did something reckless and stupid and illegal, and ended up having to do mandated community service as a part of his sentence. She was at all of his various meetings with law enforcement and other officials in the restorative justice process, along with the friends who had been with him, and she talked about how he and his friends stared down at the ground, looked as humiliated as all the officials wanted them to, mumbled through answers, etc. She organized the community service hours he and his friends had to do at the nonprofit where she works – they worked alongside teens from a church to clean out the yard of an elderly, disabled homeowner. It was an all-day, very physically strenuous task. Had you been there, as I was, you could not have told which teens were from the church and which were the ones mandated by a court to be there. Days afterward, the teens had their follow-up meeting with officials, and did their usual mumbling and shame-staring, until… it was time to talk about the community service experience.

My friend said that the teens lit up, shoulders and heads straight, talking all at once about what they had done, seeing how much this homeowner had needed helped, how after a few hours they could see that they were changing her life for the better. One of them said, “I think I want to do this as my job – I want to help people like this!” They wanted to know if this was “real” volunteering and if they should put it on job applications.

Community service doesn’t always result in something like this. Volunteering doesn’t always result in something like this. But when it does – wow.

Also see:

If you have benefited from this blog or other parts of my web site and would like to support the time that went into researching information, developing material, preparing articles, updating pages, etc. (I receive no funding for this work), here is how you can help.

No foolin’: Things to do now so you don’t leave your best work behind when you leave an employer

Leave a reply

I had meant to post this blog in December, because the following is a terrific activity for the days between Christmas and New Year’s Day, at least in the USA, when business at most nonprofits is usually at its slowest. But this activity is something you need to do twice a year anyway, and you are the best judge on when it’s best to do it:

Make digital copies of reports, proposals, project designs, graphic designs & other work you are particularly proud of at your current employer, that you think are the best examples of your work or that you might want to use elsewhere (and the company are working for hasn’t copyrighted it or patented it) and get those copies on your own computer at home.

Why?

You will want all this for your professional portfolio to show potential employers (changing all information to maintain confidentiality, of course), as well as to have it as a resource to draw on at other employers in the future.

If you are laid off or dismissed or your employer folds, you will be SO happy you did this.

I once created a template in Basecamp for managing the volunteers at a nonprofit employer. It was gorgeous, from a volunteer manager’s perspective: I populated it with policies, to-do lists (and ways for everyone to show their progress on whatever they were working on), standard responses to all sorts of various questions and situations, role descriptions, links to essential videos, and so much more. It had a shared calendar and a shared chat space. It was a place new volunteers could get up-to-speed/on-boarded quickly, current volunteers could find answers to questions before they asked me, volunteers could chat in-the-moment and keep our email boxes from filling up, and we could all know what everyone was working on. Its potential as a knowledge base would grow every week it was used. It was a masterpiece, from an intranet perspective. And just as I launched it and volunteers started using it, I separated from the nonprofit. It was a sudden departure, and the executive director not only immediately removed my access to online systems, but also, in a moment of anger and irrationality, she deleted the Basecamp project entirely – I couldn’t even ask a volunteer to screen capture the work for me.

I tried for weeks to recall and recreate so many of those materials. I had some success, but there are a couple of resources I have never been able to reconstruct.

Luckily, much of the other material I had created for this client was created at my home, on my own computer, and then transferred to work, so I still had copies of it for my portfolio and to use when creating something for new employers. But I still think about that intranet…

Don’t let this be you!

Also, don’t rely on the Wayback Machine at the Internet Archive to always have the backup of the web site materials you will need. I love the Internet Archive beyond measure, I use it for my work at least once a week, and I donate a bit every year to show my appreciation. But I know that nothing is forever and, a few times, an old version of a web site I have looked up many times there is suddenly gone, without explanation.

Also, please note that I’m not encouraging you to steal from your employer. But look through my blog and my web site: well more than half of the material was born out of work I was doing for an employer. I’m proud that my blog and web site advice are based on real-world examples and, often, my own, specific experiences and first-hand observations. It means that most of my advice, including The Last Virtual Volunteering Guidebook, isn’t something I’ve only thought of: I’ve also tested it, or I’ve seen it tested firsthand.

Adhere to legal agreements, of course, but remember that what you create is yours, and you may need it down the road.

If you have benefited from this blog or other parts of my web site or my YouTube videos and would like to support the time that went into researching information, developing material, preparing articles, updating pages, etc. (I receive no funding for this work), here is how you can help.

How to avoid scams in volunteering

Leave a reply
Images, in the style of petroglyphs, of people doing various activities, like writing or construction.

It’s a sad reality that there are people that use nonprofits and charities to try to make money for themselves, and that recruit volunteers to “help”.

Here are some red flags to look for when signing up to volunteer, so that you can avoid being financially exploited – or worse:

  • The organization wants a large fee for you to volunteer. Involving volunteers is not free, and it’s not unusual for organizations to ask volunteers to pay a small fee to cover some costs – up to, say, $50 – but most organizations will offer to waive a fee for any applicant that says the fee will be cost prohibitive to volunteer. If an organization is asking for a fee, but doesn’t say what that fee pays for, ask.
  • The organization has volunteers working with children or other vulnerable people, but does no screening of volunteers, has no policies regarding behavior and grounds for dismissal, etc. Even if the work is done online, if children or other vulnerable people are involved, screening and policies need to be in place. If they aren’t on the web site, ask for such.
  • The organization doesn’t have its board of directors listed on the web site. This is always a red flag. A one-person nonprofit – a web site that has lots about the founder but not about other volunteers or the board – or that doesn’t list any board members or staff, is a nonprofit to steer clear of.
  • The organization talks a lot about “We can give hours!” That doesn’t mean anything. It’s a completely meaningless statement. If you are volunteering to meet a high school graduation requirement, any volunteering for a nonprofit organization should qualify. If you are volunteering to meet a court order, you have to clear the volunteering with the court contact BEFORE you volunteer. If you are volunteering in hopes of getting admitted to a university or to get a scholarship, the number of hours does NOT matter – what you did, what you learned, what you accomplished, the leadership you exhibited, etc. are what matter.
  • The organization’s web site is awash with photos from photo-sharing sites, rather than photos of their own actual volunteers, staff and clients.
  • The organization never says why volunteers are in these roles it is recruiting for, or just says, “We can’t pay people, so we recruit volunteers.” The organization should have a reason it reserves certain roles for volunteers, and the web site should give this reason.
  • The organization emphasizes repeatedly that you can use the volunteering to fulfill a court order, in exchange for a fee. There are nonprofits that have been sued for this practice by State Attorneys General.

And in addition to these, for volunteering abroad (in a country different from your own), look for these red flags:

  • The organization wants short-term volunteers, for just a few weeks, and no specialized skills are necessary. There are zero credible organizations in other countries that need foreign volunteers with no specialized skills to come to their site and do something that local people are perfectly capable of doing themselves. If you encounter such, you will find that they are asking for a great deal of money for you to come and do this “volunteering.” That’s a vacation, not volunteering.
  • The organization has no local people on its board or leadership team.
  • The organization wants these short-term, unskilled volunteers to do something highly unethical, like interact with children, work in an orphanage or interact with wildlife.
  • The organization does no screening at all, doesn’t check references, etc. – you pay a fee and you get to “volunteer.”

Please be cautious before signing up to volunteer. Look at the web site carefully. Ask questions. Ask to speak with a current or previous volunteer. Type the name of the organization into Google or Duck Duck Go along with words like ripoff or scam or beware and see if anything comes up.

Here are all of my blogs about some aspect of court-ordered community service.

Here are my voluntourism-related & ethics-related blogs.

If you have benefited from this blog or other parts of my web site and would like to support the time that went into researching information, developing material, preparing articles, updating pages, etc. (I receive no funding for this work), here is how you can help.

Are you using your own smartphone or other devices in your work or volunteering activities? Is your employer aware?

Leave a reply
images meant to look like cave drawings, one of a woman using a smartphone and one at a desktop computer.

Do you use your own, personal smartphone in your work activities for your employer? Does your company reimburse you for this? Does your company have a policy in writing about this use? Are you facing any challenges in using your own tech resources for your work, tech that you pay for and maintain yourself and use for your personal life as well?

I started a thread on the TechSoup forum a while back about this and a lot of folks have some strong feelings about this issue. There are also some companies that reimburse staff for use of their own personal devices.

What about your company? And for nonprofit organizations – do you realize what the cost is for your staff and volunteers when you require them to use their smartphones and other personal devices in their work for you? Had you even thought about it before?

You can weight in on the comments below, but please also weigh in on the original TechSoup forum.

a hand is receiving money

If you have benefited from this blog or other parts of my web site or my YouTube videos and would like to support the time that went into researching information, developing material, preparing articles, updating pages, etc. (I receive no funding for this work), here is how you can help.

I’m back from Washington, DC!

Leave a reply
A group of women, all wearing matching, colorful scarves, pose with Senator Jeff Merkley (D-Oregon).

During the first full week of February, I was in Washington, DC, as part of the advocacy efforts of Habitat for Humanity, training to talk to the staff of congressional representatives and then doing that actual talking! It was an amazing experience. Habitat branded its efforts #HabitatOnTheHill.

I’ve worked in communications related to causes since the mid-1980s, before I had graduated from university, and I’ve certainly done a lot of elevator speeches, usually while tabling for an organization that’s registering voters or trying to educate people about issues related to reproductive rights. But I’ve never talked directly to legislators and their staff to advocate for affordable housing. It was an invigorating, intense experience – these folks are all super busy and we had to make every second count. It also was easier for our group than others, since the legislators my group approached each support legislation and funding to improve the availability of affordable housing and believe everyone, especially those working full-time, should get a chance to buy a house.

In the photo, that’s the Oregon contingent with Senator Jeff Merkley, a staunch advocate for housing. I’m standing on the viewer’s far right, in my Habitat-blue dress.

Some things Habitat International did that other organizations could learn from:

  • They held two highly-informative webinars for participants, crash-courses in the specific legislation we needed to advocate for and in other preparations we needed to make before the trip.
  • They had well-established relationships with most legislators; therefore, when they contacted the offices of members of Congress to say we were coming, most representatives and senators cared we were coming and wanted to meet with us.
  • They gave us all those matching scarves. As a result, on Capitol Hill that day, it looked like Habitat representatives were EVERYWHERE. Representatives of some tribal groups that were also there to advocate for their issues told my group they would absolutely be doing something similar next year.
  • All participants had an app on their phone that provided us with the names of all speakers we heard from in the days prior to the actual advocacy day, that provided profiles of our legislators, and that provided us with regularly-updated information on our meetings with legislative staff, info that changed minute-to-minute the day of.
  • They fed us. Always feed your advocates.

If you are going to meet with city, county, state or federal officials about a cause, make sure you:

  • know what you are going to say. REHEARSE IT. And if you will be in a group, know who is going to say what, who is going to “open” the talk, etc,
  • know exactly what you want from them: the name of the legislation you want them to support, for instance.
  • have a one-pager about your cause or nonprofit to leave behind.
  • thank the officials both after the meetings, in writing, and via email every time you read that they have supported your cause in some way.
a hand is receiving money

If you have benefited from this blog or other parts of my web site or my YouTube videos and would like to support the time that went into researching information, developing material, preparing articles, updating pages, etc. (I receive no funding for this work), here is how you can help.

I’m in Washington, DC this week

Leave a reply

I’m in Washington, DC this week for a work-related conference. I’ll be here all week. If you would like to meet face-to-face while I’m here, email me at the email address you have for me, or text me at the phone number you have for me, or comment below and send me your email and I’ll get in touch!

Getting great photos for your nonprofit’s marketing needs takes planning.

Leave a reply
a primitive figure, like a petroglyph, shots through a megaphone

I’ve been working at a local Habitat for Humanity affiliate for more than a year now. It’s been a challenging, enlightening, really fun experience.

I have said repeatedly over the years that working at a local nonprofit or in a local government initiative can be fantastic training to work internationally in humanitarian and development programs; it’s also true that working in humanitarian and development programs is great training for this kind of local work! For instance, because I’ve worked internationally, I already knew the importance of not engaging in poverty porn: not sharing photos that present clients as weak or desperate, not sharing photos that show only clients receiving charity, etc.

I’ve spent more than a year hyper-focused on creating a robust archive of a diversity of volunteers in action at our house builds, our home repair projects, our neighborhood cleanups and in our ReStore. Talking to our field staff about how to take and share photos and recruiting a volunteer specifically to come to events to take photos, as well as being at as many events myself as possible, have all been essential in creating this large archive. At this point, I could take a year off and still have more than enough photos of volunteers-in-action for all of our communications needs in 2024 (however, I will NOT be taking a year off).

In the next year, I’ll be hyper-focused on a different communications need: photos of clients. We do not have nearly enough! And I don’t want to have to over-rely on Habitat’s excellent compilation of photos from all across the USA that I could use; I don’t like using stock photos, because I prefer to have my own photo archive representing our own community (and you should too). It’s going to be a challenge: we don’t want to overburden our partner families with requests, we don’t want to make some very shy folks do anything that would make them uncomfortable, and many of our families have moved on to many other priorities, things far more important than a photo session with me. We have written the families and asked for family photos – like of everyone gathered around a Christmas tree, if they celebrate such, and we did end up with one great one!

What’s going to be required is more relationship-building on my part. I need to make sure the clients know me and trust me. For our home-buying partners, that’s easier, because the organization already has a long-term relationship with them. But for home repair clients and people living in neighborhoods where we have cleanup events. it’s shorter-term interactions, and a lot of homeowners are embarrassed to need such help. It’s going to take careful conversations and being there with staff they already trust to make this happen.

One thing I’m also going to do is to try to get a series of shots that show progress on our house builds: I’m going to take the “same” shot from the same place every month from the start to finish of a house build.

As I pursue more client photos in 2024, I want to remind you all of some things to keep in mind for your own photo-taking for your nonprofit or community endeavor (and I’m assuming you will be taking the photos with just a camera phone / smart phone):

  • Make sure all employees, consultants, clients and volunteers have signed a photo release, and you can lay your hands on that signed release easily. It’s best to have this release signed at the time they sign anything else with your organization, like an application or a contract. This allows you to take photos anywhere and everywhere without worrying if you have permission to do so.
  • But even though you have signed, written permission, be sure to announce to everyone your name and that you will be taking photos. Tell them the photos are for social media, for your website and for your publications, like your annual report. Tell people how they can request copies of any photos. Assure people that you are going to take respectful photos and always ensure anyone in a photo looks terrific.
  • If clients or volunteers say they do not want their photos shared on social media or in print, honor those requests. If you might have trouble remembering, ask them, when they see you taking a photo that they would be in, to hold up their hand, palm out. That way, when you go through the photos, you will get the reminder that that person did not want to have their photo taken, and you can edit them out of photos as needed, or not use certain photos.
  • Before the event where you are going to take photos, make a wish list of photos you want most: women using construction tools, a young person and an older person working on something together, volunteers gathered around a lead volunteer for the morning orientation, etc. That makes it easier to be on the lookout for those moments.
  • Take a photo at the start of the event, or whenever you remember, that will tell you where and when this event is. It might be a sign welcoming attendees or an information board or the sign on the venue or the front of a t-shirt created especially for the event. Your photos will automatically be dated by your phone camera, and when you go through them, and see the sign or information board, you will remember where the event was, who it involved, etc.
  • Yes, you MAY stage photos. You are not a journalist; you are a marketing person. Don’t hesitate to tell a group to turn to the camera and smile, or to hold up their hammers triumphantly!
  • Front-lighting illuminates a subject. Back-lighting can hide faces.
  • Photos can be easily cropped, especially if you are taking high-resolution photos. Don’t worry if you think a photo isn’t framed perfectly while you are taking it; cropping may do that later. Filters can also sometimes fix photos that are too dark.
  • Capture people in action as much as possible (especially volunteers).
  • Smiling faces are not absolutely necessary. If someone doesn’t smile when you say “smile”, that’s okay.
  • If you think a photo is especially unflattering to a person, don’t use it.
  • Avoid “butt” shots. These are the photos of someone who is bending over away from the photographer.
  • You can’t take “too many” photos. You can go through them later and weed out the unusable ones.
  • When you look through your photos, delete the ones that depict unsafe conditions (or put them aside and talk to the site supervisor about these incidents). For instance, at Habitat sites, volunteers under 18 may not use power tools or work above ground level, volunteers must wear safety goggles when operating power tools, tools should not be placed on ladders, hard hats should be worn at all times and, when on ladder, a person should maintain three points of contact and avoid leaning.
  • Use only first names when identifying people in photos on social media or in any print publication for the public, or say something that identifies the family but protects privacy, like, “the Hernandez Family.”
  • Google photo share area is AMAZING. If you have a gmail account, you have a Google photo archive. Just log into your gmail account and then go to photos.google.com and you will come to YOUR photo account. Don’t be shocked if you see photos there already; if you tie your apps on your phone to Google, this happens automatically. The problem is that you are using your own phone, and switching back and forth on a phone between a work Google account and a personal account is a pain. How I do it: the photos go to my personal account and then, on a laptop, I download the most recent, then upload them to my work account.

Note that I’m not the only photographer where I work: I ask everyone to take photos if they are at any event with volunteers or clients “in action.” They don’t take many, so I ask them to send such to a gmail account we have set up especially for photos; Google makes it super easy to transfer photos that are email attachments in that account over to the photo drive.

But be sure to have a backup of your photos elsewhere: on whatever backup system you use, on a separate Google account, and/or on a hard drive.

Also see these previous blogs which have links to sample policies and guidelines for taking photos of vulnerable people:

humanitarian stories & photos – use with caution

Poverty porn, survivor porn, inspiration porn

The opposite of poverty porn: erasing clients from storytelling

What I’ve learned working at Habitat for Humanity

Do you welcome people with your language?

a hand is receiving money

If you have benefited from this blog or other parts of my web site or my YouTube videos and would like to support the time that went into researching information, developing material, preparing articles, updating pages, etc. (I receive no funding for this work), here is how you can help.

Why you need to focus on your own media literacy – & a New Year’s Resolution idea

Leave a reply
images meant to look like cave drawings, one of a woman using a smartphone and one at a desktop computer.

We all have an obligation to increase our media literacy – every one of us. And I think every human resources office at every company, nonprofit, school, whatever, should consider it a mandate to educate staff regularly regarding media literacy.

The Center for Media Literacy (CML) defines media literacy as “a framework to access, analyze, evaluate, create and participate with messages in a variety of forms — from print to video to the Internet.” CML also notes that media literacy builds an understanding of the role of media in society as well as essential skills of inquiry and self-expression necessary for citizens of a democracy.

CML defines media literacy as the ability to:

  • Decode media messages (including the systems in which they exist);
  • Assess the influence of those messages on thoughts, feelings, and behaviors; and
  • Create media thoughtfully and conscientiously.

The ability to navigate within our complex and ever-changing media landscape depends on acquiring skills and tools to know how to consume and evaluate information, ask critical questions, avoid manipulation, and engage in digital spaces safely and confidently.

We already see the negative impact that media can have – is having – on people, including children. CML says that the negative impacts on children:

  • Online safety
  • Cyberbullying
  • Low self-esteem
  • Depression and suicide
  • Substance abuse and other risky behaviors
  • Negative body image
  • Reinforcement of stereotypes

They also note “incorrect information”, but this is also a big danger for adults as well, which can lead to violence, to economic instability, to poor, even deadly health choices, and to ill-informed political decisions that end up harming entire communities and countries.

CML’s resource library is primarily focused on young people, and the resources are excellent, but there’s also a huge need for better media literacy among adults – and not just the elderly. CML’s materials can certainly be adapted for adult audiences, and there are other resources as well, such as AARP’s Fraud Network Watch and the American Library Association (ALA)’s Media Literacy in the Library: A Guide for Library Practitioners (PDF) that offers resources and ideas to plan programs and activities to teach media literacy skills to adults. The latter is a resource for library staff, but anyone can use it.

Please understand: I have been online since 1994 or so. I have been advocating for people to leverage online tools and networks for decades. I don’t think the Internet has caused misinformation, bullying, depression, etc., but it has amplified misinformation to an astounding degree. Our online networked world has magnified or intensified messages and disinformation, vastly increasing the reach of such on a scale never, ever seen before. The way to meet this challenge is not to ban the Internet or online tools; it’s to raise all of our levels of online literacy.

I challenge you to accept that you – yes, YOU – have believed misinformation online. Every person has. Look for how you have: did you share a meme or story that turned out not to be true? Did you “like” a video that turned out not to be what you thought it represented? Whatever it was, you need to recognize when you do it, acknowledge it, and learn from it. And if you don’t believe that you have believed misinformation online, then you absolutely are in denial.

I also challenge you to make a commitment to be more positive online in 2024. Take time to just go through your social media and”like” the posts that are positive from friends and family – and even better, to comment on them. Go through your social media feed once a week and “like” posts from nonprofits and community programs you care about – and, even better, comment on them. Post photos to social media that you have taken yourself to social media of beautiful or fun or heart-warming things. Post about an event you have attended, or that you will attend: a farmer’s market, a yard sale, a high school band concert, whatever. Post about a class you’re taking, a book you are reading, a TV show or movie you recently enjoyed, music you love. You can still post political commentary, still post rants, but I’m challenging you to make a deliberate effort to balance that, to even OVER balance that, with something positive, something helpful or something civic-minded. Post about ANYTHING you are grateful for: your dog, your cat, the weather, a new season of your favorite show, whatever.

Here’s more about the damage of online misinformation.

If you have benefited from this blog, my other blogs, or other parts of my web site and would like to support the time that went into researching information, developing material, preparing articles, updating pages, etc. (I receive no funding for this work), here is how you can help. 

How high is your bar for volunteer commitment?

Leave a reply
a simplistic drawing of a wizard

I read these words a lot about volunteers from the organizations they support:

  • unwavering dedication and selflessness
  • tireless commitment
  • always ready and available

Those qualities are, absolutely, worthy of recognition.

But I wonder…

Does your nonprofit require volunteers to have “unwavering dedication”? Or “Selflessness?” Do you expect volunteers to be “tireless?” Is that realistic?

I’ve touched on this before, back in 2018 with the blog Some people think they aren’t perfect enough to volunteer with you. It’s fine to have minimum time requirements for volunteers, and to celebrate volunteers that go above and beyond, but here’s the reality: most of your volunteers aren’t going to have unwavering dedication, they aren’t going to be tireless, and they aren’t selfless and THAT’S OKAY. Those dedicated volunteers who also have strong personal boundaries and don’t want to overextend themselves can also be really terrific volunteers.

Absolutely, honor your outstanding volunteers, but also have frequent messaging about

  • how easy it is to sign up to volunteer (and is it?)
  • the variety of ways to help as a volunteer in terms of time commitment and time of day to help (and is there?)
  • the benefits to volunteering for the volunteer (because the reality is that very few of us are completely selfless!)

And you also need to have a culture with volunteers that, while it absolutely can encourage a high quality of service, it also welcomes suggestions, even criticism, from volunteers, and that volunteers won’t be penalized for needing a break – for not being “tireless.”

Also see:

Expectations for volunteering by the volunteer – too much?

Do you welcome people with your language?

If you have benefited from this blog or other parts of my web site or my YouTube videos and would like to support the time that went into researching information, developing material, preparing articles, updating pages, etc. (I receive no funding for this work), here is how you can help.

free/discounted apps/tech tools that every nonprofit should know about

Leave a reply
images meant to look like cave drawings, one of a woman using a smartphone and one at a desktop computer.

I use to regularly write about this subject – about what I thought were the best free/discounted apps/tech tools that most nonprofits should know about, especially the small ones, the ones under 20 people who barely had tech budgets. But honestly, I can barely keep up with things, plus, there’s such a need for highly-specialized software by specific type of nonprofits. Just take a gander into the various software used by nonprofits that run food banks, or what’s used by animal shelters, or what’s used by museums, and you will see what I mean.

But there was a recent thread on the nonprofit subreddit and I found myself wanting to join in. Here is how I answer the question:

  • Google Drive (word processing, spread sheets, presentations, forms, calendar, photos, shared work features, etc.)
  • Gmail, including Gmail chat
  • LibreOffice (word processing, spread sheets, presentations – great alternative to Microsoft, and works with Microsoft tools)
  • Cyberduck – for FTP
  • Signal, WhatsApp and Telegram.
  • VolunteerMatch for volunteer recruitment
  • Canva
  • Grammarly
  • WordPress for blogs and websites (many web hosts provide free templates as well)

I’ll also give a shoutout to two tools that have gone away: YahooGroups, which was an AMAZING online collaboration tool that I miss beyond measure, and BlueGriffon, an amazing HTML editor that stopped being updated in 2019 and no longer works on my laptop. I have never found the equal of these wonderful tools.

Have a look at the thread on the nonprofit subreddit and this related thread on TechSoup for more. And add your own on those conversations and in the comments below! But it’s helpful if you don’t just list the software: say what kind of nonprofit uses it, what your role is, the size of your staff (including volunteers), etc.

If you have benefited from this blog, my other blogs, or other parts of my web site and would like to support the time that went into researching information, developing material, preparing articles, updating pages, etc. (I receive no funding for this work), here is how you can help.