Tag Archives: mission

How to help Nepal

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I’m already seeing these posts online:

How can I go to Nepal and help regarding the earthquake?!

Unless you have specific areas of expertise regarding post-disaster situations, speak Nepalese, and can go under the auspices of a respected non-governmental organization or your own government, DO NOT GO. And please don’t start collecting things to send to Nepal either.

When a disaster strikes, thousands of people start contacting various organizations and posting to online groups in an effort to try to volunteer onsite at the disaster site. If the disaster happens in the USA, some people jump in their cars and drive to the area.

But what most of these people don’t realize is that spontaneous volunteers without specific training and no affiliation can cause far more problems than they alleviate in a disaster situation, particularly regarding disaster locations far from their home. Consider this:

  • In many post-disaster situations, there is NO food, shelter, services or gas to spare for volunteers. Many volunteers going into the Philippines, Pakistan, Haiti, Japan, even the Gulf Coast states in the USA after Katrina or states affected by Sandy, had to be absolutely self-sustaining for many, many days, even many  weeks. No shelter or safety measures could be provided to these volunteers by the government. Those volunteers who weren’t self-sustaining created big problems and diverted attention from local people in need.
  • Just because you have some equipment does not mean you are ready to volunteer: inexperienced people have been killed using chainsaws after hurricanes and other disasters, by falling limbs and live electrical wires, during their DIY clean up efforts. Responding to these people when they get themselves into a jam takes away from the needs of local people.
  • In disaster situations, you are going to be encountering disaster victims. They are going to be stressed, maybe desperate, and maybe angry. As a trained volunteer or paid staff member working with a credible organization, you are going to know how to comfort these people and direct them to where they can get assistance, and how to convince them that you have to save this person over here instead of their relative over there. If you are untrained and unaffiliated, you may become a target of their anger, because you cannot provide them with appropriate assistance, or because you provide them with incorrect information.
  • What will you do when you are accused of stealing from someone? Of harming someone? Of making a situation worse? What do you know about local customs and cultural taboos that, if you violate them, could taint all outside volunteer efforts? Aid workers have been arrested, even killed, because of cultural missteps. Who will navigate local bureaucracies to save YOU in such situations?

I could go on and on – and I do, on this web page about how to help people affected by a huge disaster. Disasters are incredibly complicated situations that require people with a very high degree of qualifications and long-term commitment, not just good will, a sense of urgency and short-term availability.

Also, more and more agencies are hiring local people, even immediately after a disaster, to clean rubble, remove dead bodies, build temporary housing, rebuild homes and essential buildings, and prepare and distribute food. Hiring local people to do these activities, rather than bringing people in from the outside, helps stabilize local people’s lives much more quickly!

If you want to help the people of Nepal, donate to CARE International’s efforts in Nepal and/or UNICEF’s efforts in Nepal and/or Save the Children’s efforts in Nepal (all of these organizations serve all people, not just children).

Here’s more about donating Things Instead of Cash or Time (In-Kind Contributions).

If you want to go abroad to help after a disaster, then here is advice on how to start pursuing the training and experience you need to be in a position to do that – it will take you about 24 months (two years) to get the minimum of what you will need to apply to volunteer for such scenarios.

Also see:

mobile apps in nonprofit program & management work

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Whenever I read about mobile apps (software applications to be used on smartphones or tablets) for nonprofits, the articles are almost always be about fundraising – about how to allow people to easily donate to an organization.

What I’m hungry for is information on how nonprofits are already using mobile apps in their program or management work.

I’ve blogged about this quest before, just last month, and posted about it on the TechSoup community forum, and the silence has been deafening. The impression I get is that there are far more ideas about how apps might help nonprofits, beyond allowing people to make donations from their smart phone, than there are actual app uses.

If you have information on employees, consultants or volunteers using mobile apps as a part of their work for nonprofits, NGOs, libraries, government agencies, or any mission-based organizations, pick your place to share your story over on the TechSoup community:

Also see this

The quest continues!

What did you learn today? Or this week?

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Are you an employee, a consultant or a volunteer at/with a nonprofit, library, NGO, school, government agency, charity or other mission-based organization?

Then these questions are for you:

What did you learn today, or this week, or recently, about computer or Internet/networked tech while working with or for a that mission-based organization? Or some other thing you learned about tech that would be helpful to others? And per this learning, what else do you need to know?

It could be:

“I learned to do this cool thing with Outlook – I can now…”

or

“I learned that I really don’t like such-and-such feature on LinkedIn. Here’s why…”

or

“I learned that washing my LG 500 feature phone in the washing machine leads to it no longer working” (Yes, that’s me).

I would really love it if you would answer that question here on the TechSoup Community Forum.

Registration on TechSoup is required in order to respond, but registration is free. And by registering, you can participate in TechSoup community activities in the future! Come on, let’s hear from ya!

Photos & videos by & of volunteers online – privacy issues?

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Following up on the post from yesterday regarding why nonprofits, NGOs and other mission-based organizations shouldn’t use stock photos, let’s talk today about privacy issues with photos of volunteers, particularly children.

Back in 2010 on UKVPMs, a discussion group for volunteer managers in the United Kingdom, someone wrote:

I have vague memories of this issue being discussed before, but I’m looking into guidance (mainly for volunteers, but also for paid staff and service users) around people posting photo’s or video clips etc on You Tube and similar sites. If working with children and/or  other vulnerable groups, are there clear legal responsibilities we need to be aware of ? I don’t have a deal of experience in this area, so don’t know how much vetting the sites carry out themselves and how reliable this might be. Is data protection an issue

Video and photo-sharing sites do NOT vet any photos or videos submitted to their sites, just as the phone company isn’t responsible for what you are saying in a phone conversation.

It’s important to remember that, in most countries, you cannot legally control what people take photos of or film at a public event. Think of it as the picnic in the public park rule — you cannot control someone taking photos or film of you if you are having a picnic in a public park, regardless of whether or not kids are present.

That said, you should ask your staff and volunteers (same rule for all) to adhere to certain rules regarding taking photos or filming at any of your organization’s activities, public or not, and to adhere to certain rules regarding what they do with that film and video. You need to determine what those rules should be. You need to let volunteers know this includes whatever they do with their cell phones (so no one can say — “Oh, I thought you just meant cameras“).

Do all of your staff and volunteers already sign photo release forms, saying that photos may be taken of them at organization activities in which they participate and may be used in your own outreach activities (your web site, your blog, brochures, slide show presentations, posters, etc.)? Do parents of all children participating in your programs sign such a form? If not, you definitely should get busy getting such a form put together and signed by everyone now, and everyone who joins later. You can find lots of examples of photo release forms on Google.

I don’t know how much these releases would count in a court, but they do create awareness among participants that photos are sometimes taken. I haven’t lost any volunteers over the signing of such a policy — has anyone else? (I’d be interested to hear how you handled such in the comments section below — or did you lose the volunteer altogether?).

Do you already have a policy regarding how your organization identifies children in photos? (first name only, no names at all, etc.) Make sure all staff and volunteers know this policy. If you don’t have such a policy, again, look on Google — lots of organization’s share their policy. Some I found:

With the photo release and children-in-photos policies taken care of, talk with staff and volunteers and involve them in the development of further policies regarding taking photos and film during organization activities, and how they use these photos and videos. Reinforce your confidentiality policies and children-identification-in-photos policy during these conversations. Be clear about what cannot be filmed or posted under any circumstances (personnel discussions, staff meetings, counseling sessions, etc.). I find that involving people in the conversation about policy development (asking for their feedback in my online discussion group for volunteers, at onsite meetings, informally when we meet, etc.) better guarantees people will embrace it and make sure it is enforced.

If you are going to prohibit all such photo and video-taking, you need to have very clear reasons why (in writing and in conversations), and you need to talk about what the consequences will be to staff and volunteers if the prohibition is violated. You also need to consider the consequences of such a draconian ban — you will be losing out on a significant public outreach tool. Volunteers can create a LOT of interest among their friends, family and associates for your organization when they share photos and videos of their activities as a volunteer. Also, you will probably lose more volunteers over such a draconian ban than you will if you allow photos to be taken.

One of the guidelines I have is to ask staff and volunteers to always announce to their colleagues “I’m taking photos/video now!” before they start doing so, and to respect the wishes of people who say they do not want to be filmed. Ask staff and volunteers to respect the wishes of their fellow volunteers who may contact them and ask that an image that features them on their own Flickr account (or other photo-sharing site) or YouTube account to be removed (note that these accounts are owned by them, not you). Ask staff and volunteers to share links to videos and photos with the organization, as a courtesy. Talk with volunteers about what a photo dispute might look like and how such could be negotiated/mediated (you could give them two or three fictional scenarios for discussion). And, as noted above, ask for their own suggestions for policies.

For whatever you come up with in terms of guidelines, you will have to reinforce the message frequently — you can’t just deliver the message once and expect it to be heard.

Related blogs and sites:

Social media policies for mission-based organizations

Forget the stock photos; make your own photo archive

Photos of me at work

Tags: photos, communications, communicating, mission, outreach, story, news, volunteering, volunteers, community, engagement, volunteerism, smartphones, PDAs, camera, phone, cell

Don’t use stock photos; make your own photo archive

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One of the many online communities I’m on had a posting by someone from a nonprofit organization looking for stock photos of volunteers to use in a brochure they were producing.

And I cringed.

Stock photos are professionally-produced photos made available for companies and organizations to use to express a certain notion or idea. Stock photos are also of people who have no affiliation with the company or organization that uses them on their web sites, in their brochures, etc. You see stock photos in picture frames for sale.

A stock photo used by a nonprofit organization on its web site, in its brochure, or on a poster is obvious — and dishonest. To me, it screams, “These are professional models who don’t actually volunteer here/aren’t actually clients here!”

Unless the identity of your volunteers or clients needs to be protected (and that certainly does happen — for instance, with domestic violence shelters), you should have a folder on your computer system (on your local network, in the cloud, whatever) filled with digital photos showing genuine volunteers, clients, staff and others, ready for use in your marketing materials and fund-raising proposals.

The good news is that you can easily compile such a stock photo archive!

Begin by ensuring that you have a signed photo release for every volunteer at your organization. Volunteers should be asked to sign such a form at the time they attend the first orientation or volunteering session or with their completed volunteer application. If you intend to take photos at an activity or event where clients will be present, you will also need to get a photo release form for any clients (or anyone else) who might be photographed. You can find samples of photo release forms by typing in this phrase into Google.com or your favorite online search tool:
photo release form

Next, make sure every paid staff member, every unpaid volunteer, every client and every parent or guardian of a client knows your organization’s policies regarding taking photos in association with your organization’s activities (again, just type photo policy into Google.com or your favorite online search tool to find examples of such), and within the boundaries of those policies, invite them to take photos in association with your organization’s activities and to share these photos with your organization. With most smart phones and other handheld tech coming with a camera, your volunteers and clients may already be taking photos. Remind everyone associated with your organization, via regular meetings or regular online or print communications, both of these policies and that you would like such photos shared with you (people need to hear messages more than once in order to have them in mind).

Note in your event or activity announcements if photos might be taken. Whoever takes photos should identify him or herself to those being photographed. This should be a part of your photography policies that you have communicated organization-wide.

When photographing at events where people may not know me, I ask that whomever kicks off the meeting to announce that I’m taking photos that could appear on our web site or in printed materials, and that if anyone does not want their photo used, they should raise their hand any time they see me taking a photo they might be a part of so that later, when going through photos later, I will delete any photo of a person who is raising their hand, or crop them out of the photo. This worked really well when I took photos at community meetings in Afghanistan (more about Taking Photos in the Developing World, a resource I developed while working in Afghanistan in 2007).

Frequently encourage volunteers, employees and clients to share photos they have taken at your events or during volunteering activities with your organization (they need to hear this message more than once!). The best way to share photos is, IMO, via Flickr (photos can be shared with just your organization, without sharing them with the entire world) or via Drop Box (don’t accept photos via email – it uses too much bandwidth and will slow your emails down!).

As photos come in to you, create a folder on your computer or drive for photos you might want to use on your web site, in a brochure, in a fundraising proposal, etc. Look for photos that have at least one of these qualities:

  • shows action
  • shows smiles
  • shows diversity
  • teens
  • seniors

If you don’t have software or an operating system that allows you to organize and search photos easily, create a naming system for photos, sub-folders and files on your computer so you can easily find photos for certain kinds of images, such as photos that show:

  • female participation
  • senior/elder participation
  • multi-cultural participation
  • physical action
  • enjoyment/happiness
  • caring
  • etc.

If you can afford to use a professional photographer and have photo setups, where volunteers pretend to be in the middle of a service activity, or where staff pretend to be engaged in their work, great! It’s okay to set up a photo — just use your own folks, not professional models.

Stay genuine! That attracts people much more than even the slickest of stock images.

March 26, 2018 update: I was working on a very large PR campaign with a colleague. I wanted to solicit photos from various sources to use in our campaign, photos of people engaged in an activity that related to our campaign. She wanted to use stock photos. I relented for various reasons. A year later, I stopped at a gas station in Kentucky, and while inside, looked up at a poster about job opportunities with this particular company. There was a series of photos that I guess were meant to represent people that work for the company. And among that series of photos was one that we had used prominently in our own campaign, which had nothing to do with gas stations… I realize it’s unlikely that anyone else made the connection, and I certainly don’t dislike gas stations – I’m quite fond of their services. But it was a reminder of why using stock photos is often a very bad idea.

March 8, 2021 update: Here is a fantastic blog about a company that created its own photo stock library, using its own assets (it’s own offices). I think going round your building with a smartphone, taking snaps and adding insta filters will always trump purchasing stock images. What a great task for volunteers to undertake for your organization!