Tag Archives: Jayne Cravens

A review of The Last Virtual Volunteering Guidebook

How did I miss this wonderful 2014 review by Thomas W. McKee of The Last Virtual Volunteering Guidebook: Fully Integrating Online Service into Volunteer Involvement, a book I co-wrote with Susan Ellis? Somehow I did – I just recently found it on the Amazon page for the book:

Since most books on technology are outdated by the time the ink dries on the printed version, I teased Susan Ellis about using the word “LAST” in the title of a book about virtual volunteering. She assured me, however, that the word “LAST” was carefully chosen for a very specific purpose. After reading the book, I now understand the wisely chosen word “LAST.” The authors do acknowledge that the technology tools we use today will change, but the principles outlined will always apply to future virtual volunteering because Guidebook is not just another book on technology. It is a book on the integration of technology into all aspects of volunteer engagement so that organizations avoid the silo compartmentalization of virtual vs. traditional volunteers.

Wow. This is exactly how Susan and I tried to write this book!

What we don’t mean is that there will or should never be a further need to write or talk about the latest developments in engaging volunteers online.

What we do mean is that, from this moment on, we hope that talk about virtual volunteering won’t be segregated to a separate book or separate chapter at the end of a book about volunteer management. Our dream is that this is a turning point regarding talk and training about volunteer engagement, and

  • any book about volunteer management, whether it’s a book about basic principals in general, group volunteering, episodic volunteering, skills-based volunteering, teen volunteering, whatever, has advice about using the Internet to support and involve volunteers integrated throughout the material.
  • any workshop about some aspect of volunteer management, whether it’s about the fundamentals of volunteer management, recruitment, risk management, adults working with children, whatever, fully integrates advice about using the Internet as a part of those activities.

In short, NO MORE SEGREGATION OF INTERNET-MEDIATED VOLUNTEERING in books about volunteer management, in workshops about volunteer management, and in references to volunteer engagement, as a whole. Virtual volunteering should not be an “add on” in any of these scenarios – not only in a book or training about volunteer engagement, but also, not in any volunteer engagement scheme at any organization. In fact, our dream is that we no longer hear about onsite volunteers as one group and online volunteers as another, separate group when talking about how to work with volunteers – how about we talk about volunteers, period? The exception: research. Absolutely, let’s have research on virtual volunteering, specifically – but NOT the motivation of online volunteers (enough!). Let’s have research that organizations actually need. What do they need? ASK THEM.

cover of Virtual Volunteering book with hands raising up various Internet connected devices

The Last Virtual Volunteering Guidebook: Fully Integrating Online Service Into Volunteer Involvement is available both as a traditional print book and as an e-book. Tools come and go, but certain community engagement/volunteer management principles never change. You will not find a more detailed guide anywhere for working with online volunteers and using the Internet to support and involve all volunteers – even after home quarantines are over and volunteers start coming back onsite to your workspace. Reviews assignment creation, changes you will need to make to policies and procedures, how to evaluate your program’s effectiveness, how to build a sense of team among online volunteers and so, so much more. And if you are a volunteer at a school or a concerned parent of a student at a school and you know that school might be considering online mentoring or online tutoring, I hope you will consider buying The Last Virtual Volunteering Guidebook and giving it to the volunteer coordinator at the school, who may not have the budget for such.

We published this six years before COVID-19 / the novel coronavirus, and never thought about how a global pandemic, social distancing and home quarantines would lead to a sudden, urgent rise in interest in virtual volunteering. I’m just glad the book is seeing such renewed interest (far more have been sold this year, in 2020, than even in the first year it was published).

Also see:

Why did we call it the LAST guidebook?

LinkedIn Group for the discussion of virtual volunteering.

When Words Get in the Way (Like “Virtual Volunteering”)

How to create partnerships for virtual volunteering

Volunteers have always been the drivers of virtual volunteering, much more than programs that host volunteers. And it’s still true now, in 2020.

Back in the 1990s, when Impact Online (now VolunteerMatch) launched one of the first volunteer-matching services online, there were FAR more people visiting the web site that wanted to volunteer than there were organizations posting assignments, and those assignments were supposed to be all ONSITE, but volunteers kept asking Impact Online staff for things they could do ONLINE. That’s why Impact Online launched the Virtual Volunteering Project in 1996: to promote the idea of involving online volunteers to host organizations and train them on how to do it. When I began directing the UN’s Online Volunteering service in February 2001, I stopped all outreach to potential volunteers and turned all attention to outreach to and support for potential host organizations, because this global service had the same issue: far more volunteers wanting to serve online than there were things for them to do.

Here we are decades later, with a global pandemic and thousands and thousands of volunteers wanting to engage online, but not able to find enough opportunities. I see it all over the Internet, particularly on the Reddit community – the subreddit – dedicated to discussions about and resources regarding volunteering, r/volunteer: young people, with no experience in mentoring, tutoring or counseling, are trying to launch their own virtual volunteering initiatives, recruiting plenty of volunteers but then not being able to find schools or programs to work with.

I’m doing my best to help schools, nonprofits, NGOs, charities and government agencies quickly launch roles and activities for online volunteers, with

But I cannot do this alone. Those of you who want to volunteer online have to help. You are going to have to help schools, nonprofits, NGOs, charities and others that you want to help online to create online roles and activities and to learn about the benefits of virtual volunteering. Otherwise, you are going to continue to be frustrated.

First, do NOT write an organization and say “We want to partner with you!” Words like “partner” and “partnership” are too big, too daunting, for most programs to think about. It sounds like lots of work with no funding. It’s not a message schools, nonprofits, etc. want to hear.

Instead, your first outreach should be something like this:

Hello! We are a group of five students / employees from name of school / company, and…

  • we saw that you have 10 videos on YouTube about your program, but they are not closed-captioned / they are not captioned correctly. We would like to volunteer to fix that for you over the next two weeks…
  • we would like to help make your web site be more accessible for people with disabilities. We could spend 10 hours for one week next month adding alt text to all of the photos and graphics on your site and changing all of your “read more” and “click here” links to descriptive links that would make sense for those with a sight-impairments…
  • we would like to translate all of the text from your last newsletter to Spanish…
  • we would like to help create a monthly podcast for your program for the next four months. Each month, we would interview a staff member or a recipient of your program’s service and adapt that recording to a 15-minute podcast format, with intro and exit music, appropriate edits and full text transcription. We would help you post this to…
  • We think the work our local historical society is so important, and we would like to work with you to improve these listings on Wikipedia regarding our local history…

And adding:

We want whatever we do for your program as online volunteers, entirely unpaid, to be something your program wants and needs, something that will be meaningful and beneficial to your organization, not just something we can do. Could we meet by video conference sometime next week to explore these ideas?

In other words, you need to be specific about the project or activity you want to do with them as online volunteers, and to make it clear that your are offering as volunteers and do not expect any payment whatsoever. You need to make it sound like a great idea that isn’t going to cost the organization anything and isn’t going to create more work for them and isn’t going to require a long-term investment. Your outreach needs to prompt a program to say, “We need and want this!” Remember: most nonprofits, NGOs, schools and other community groups are overwhelmed with work, severely under-staffed and facing massive budget cuts. They don’t have time for any more work whatsoever. They will be open to ideas for projects that will immediately have benefits to their organization, especially in terms of attracting more financial support.

Your goal with that initial project is to provide such a great experience that the nonprofit, charity, school or NGO is open to further collaborations – and perhaps much more advanced activities, like from this list of high impact virtual volunteering projects. But first, you have to give them a simple, worthwhile experience that creates a solid, trusting relationship.

Do not write a program and suggest a big, ambitious project that they do not have a great deal of experience doing OFFLINE already. That means you don’t write a senior residence facility and say, “We want to start an online friendly visitor program with your residents!” Who will screen your volunteers to ensure they are appropriate for coming in contact with this vulnerable population? Who will train volunteers regarding appropriate and inappropriate topics of conversation, how to get started with a first conversation, etc.? What will your safety standards be? How will you set boundaries – what if a resident starts calling and texting a volunteer frequently throughout the week and this is beyond what the volunteer wants to be involved with? In other words, a lot of virtual volunteering projects require way more than just a platform for interactions.

Also see:

vvbooklittle

For much more detailed advice on creating assignments for online volunteers, for working with online volunteers, for using the Internet to support and involve ALL volunteers, including volunteers that provide service onsite, and for ensuring success in virtual volunteering, check out The Last Virtual Volunteering Guidebook. Tools come and go – but certain community engagement principles never change. You will not find a more detailed guide anywhere for working with online volunteers and using the Internet to support and involve all volunteers – even after home quarantines are over and volunteers start coming back onsite to your workspace. It’s available both as a traditional paperback and as an online book. It’s co-written by myself and Susan Ellis.

If you have benefited from this blog or other parts of my web site and would like to support the time that went into researching information, developing material, preparing articles, updating pages, etc. (I receive no funding for this work), here is how you can help

Blog on hiatus while I’m in Mexico

For most of March, I will be on a road trip via motorcycle all the way through Baja, California in Mexico, top to bottom and back.

Therefore, I’ll be taking a break from blogging for a few weeks. I also won’t be working, so as this blog is moderated, no new comments will be posted until I’m back and can moderate them. I have no idea how often I will have Internet access but I’m guessing it will NOT be often – so I hope that, if you need to reach me, it can wait until the end of March!

In addition, I will not be able to fill orders for The Last Virtual Volunteering Guidebook while I am gone.

If you have benefited from this blog or other parts of my web site and would like to support the time that went into researching information, developing material, preparing articles, updating pages, etc. (I receive no funding for this work), here is how you can help

My top blogs for 2019

logo

It’s the time of year when I have a look at what people read most on my blogs. It helps me to know what resonates and what I might need to do a better job of promoting. Blogs that get a lot of traffic are the result of people who post about them on their own social media, or refer to them in a workshop they are doing, so if that’s you, THANK YOU.

I was quite pleased to see a lot of my blogs that have to do with communications, with community relations and with ethics end up in my list of most popular blogs this year – usually, the list is dominated by blogs related to volunteer engagement, which is fine, but I pour just as much energy into those blogs about outreach, so it’s nice to see that, this year, that reached a good number of folks.

In case you are wondering, I promote my blog through my Twitter account, my Facebook account, my LinkedIn account, some Subreddits, and some LinkedIn groups. I’m a one-person shop and create and promote these resources entirely on my own – and it’s getting harder and harder to get my voice out there in a sea of noise.

The visitor numbers are great – but the emails and comments on resources are what really keep me going, so please keep them coming!

What did I write that got people’s attention in 2019? Here’s the list:

Here’s to 2020!

If you have benefited from this blog, my other blogs, or other parts of my web site and would like to support the time that went into researching information, developing material, preparing articles, updating pages, etc. (I receive no funding for this work), here is how you can help

My top blog postings of 2018

I wrote 80 blogs in 2018, including the one you are reading now. It was a prolific year in terms of writing. No idea why I had so much to say this year. At the end of each year, I like to review the stats of my blogs and see which were the most read – and which seemed to be overlooked. It’s a review I publish more for me than my blog readers. But note that it’s something you need to be doing with your blog entries as well, so you can look for trends, so you can try to understand why one blog was well-read and another was overlooked, etc. My top blog in 2018, BY FAR, was this one: Diagnosing the causes of volunteer recruitment problems. In fact, it’s now one of my top 15 most-read blogs ever since I moved my blog to its current address more than eight years ago. For 2018, my other top 20 blogs are: It’s worth noting that most of my blog entries that got the most views in 2018 weren’t written in 2018. And for the seventh year in a row, the blog that was most viewed this year was written in 2011: Courts being fooled by online community service scams, about unscrupulous companies that will take money from people sentenced to community service and give them a letter saying they completed volunteering hours, when in fact, the people did nothing at all. May your 2019 be full of strength, compassion and prosperity. And I hope you will consider me for help in 2019 with your communications and community engagement needs.
If you have benefited from this blog or other parts of my web site and would like to support the time that went into developing material, researching information, preparing articles, updating pages, etc., here is how you can help.

Holiday gift idea for anyone that works to make a difference

Looking for a gift for someone in your life that works with volunteers, either as a volunteer themselves or as an official manager of such? Or a gift idea for someone studying for a degree in nonprofit management? Or anyone working at a nonprofit, a non-government organization (NGO), or a government program that engages volunteers?

May I not-so-humbly suggest The Last Virtual Volunteering Guidebook?

The book is available for purchase in paperback or as an ebook (PDF) from Energize, Inc., the world’s largest publisher of books regarding volunteer engagement. The book is written by me and Susan Ellis, and is the result of more than 20 years of research and experience regarding virtual volunteering – also known as online micro volunteering, crowd sourcing, digital volunteering, online mentoring and on and on – yes, there are a lot of different names for the various manifestations of online service.

Did you know that virtual volunteering was a practice that was more than 20 years old? You would if you read the guidebook!

This book is for

  • both for practitioners and for academics that do research regarding volunteering.
  • both for people brand new to recruiting and supporting volunteers and for those that are veteran managers of volunteers
  • both for people brand new to virtual volunteering and for experienced managers who are looking for confirmation they are on the right track or information to help them make the case to expand their programs.

Susan and I wrote The Last Virtual Volunteering Guidebook in such a way that it would be timeless – as timeless as a book about using computers, laptops, smart phones and other networked devices could be. We didn’t want it to be out-of-date in just a few months. That’s not easy when it comes to technology, but we gave it a try – and four years later, it still reflects what works, and what doesn’t, in working with volunteers online. In fact, as I’ve said before, I use it as a reference myself – there are times I’m asked a question about working with volunteers online, or facing a dilemma regarding working with volunteers myself, and I go back to the book to see what we said – and, tada, there’s the answer!

The Last Virtual Volunteering Guidebook details the basics for getting started with involving and supporting volunteers online, but it goes much farther, offering detailed information to help organizations that are already engaged in virtual volunteering with improving and expanding their programs. It offers a lot of international perspectives as well.

The book includes:

  • Detailed advice on virtual volunteering assignment, including one-time “Byte-Sized” tasks (micro-volunteering), longer-term, higher-responsibility roles and virtual team assignments.
  • A thorough look at various practices for screening and matching volunteers to assignments, with an eye to getting the most capable volunteers into your volunteering ranks and preventing incomplete assignments or burdensome management tasks
  • How to make online volunteer roles accessible and diverse
  • More details about how to work successfully with online volunteers, so that they are successful, your organization benefits and volunteer managers aren’t overwhelmed
  • Ensuring safety – and balancing safety with program goals
  • Respecting privacy of both the organization and online volunteers themselves
  • Online mentoring
  • Blogging by, for and about volunteers
  • Online activism
  • Spontaneous online volunteers
  • Live online events with volunteers
  • The future of virtual volunteering and how to start planning for oncoming trends

There’s also a chapter just for online volunteers themselves, which organizations can also use in creating their own materials for online volunteers.

In conjunction with the guidebook, we’ve maintained the Virtual Volunteering Wiki, a free online resource and collaborative space for sharing resources regarding virtual volunteering.

Here’s why we called it the LAST guidebook and reviews of The Last Virtual Volunteering Guidebook.

The Last Virtual Volunteering Guidebook is available for purchase in paperback or as an ebook (PDF) by Energize, Inc.

If you read the book, I would so appreciate it if you could write and post a review of it on the Amazon and Barnes and Noble web sites (you can write the same review on both sites).

Please vote for “Living & Loving Digital Inclusion”

There are only a few hours left to vote for my proposed session at NTEN: Living & Loving Digital Inclusion!

Voting is open only through August 31. The 2019 Nonprofit Technology Conference will be held in Portland, Oregon, March 13 – 15, and I will be able to go if I get to present! If I can’t present then – let me be blunt: I won’t be able to afford to go.

Digital Inclusion means working to ensure ICT tools, resources and associated spaces are welcoming to the widest audience possible. Helping children in communities with rates of high poverty to access the Internet and gain skills might be the first thing most think of when they hear the term digital inclusion, but it’s also about accessible web and app design, providing safe, encouraging spaces for women and girls in community tech centers and hackathons, and being mindful of our language when promoting or talking about public tech initiatives. This energizing session will give attendees lots of ideas to consider and employ.

Learning Outcomes

  • understand what is meant by “digital inclusion” in practical terms
  • understand the benefits of making “digital inclusion” a priority
  • put into immediate practice activities that improve an organization’s “digital inclusion”

Update: “Although your session received a strong level of support during the voting stages it was not selected as part of this final process to balance out the overall range of topics in the related category.” That’s the final word from NTEN. Unfortunately, I cannot afford to attend the conference (it’s VERY expensive), so even though NTEN will be right in my backyard in Portland, Oregon, I won’t be there. Very sorry to miss out once again on NTEN.

I have already developed the workshop and hope I will get a different opportunity to deliver it.

Would you like for me to speak at your conference or train at your organization? Here’s is more about my presentations and trainings. Also read more about my consulting services.

List of my books, papers, citations in other publications

I have no idea why I haven’t done this before: I’ve made a list of my own publications (many available for purchase, as well as books, white papers, academic papers, etc. that quote me or cite my work, going back to 1999.

vvbooklittleMy most well-known traditional publication is The Last Virtual Volunteering Guidebook. This book, which I co-wrote with Susan J. Ellis, is our attempt to document all of the best practices for using the Internet to support and involve volunteers from the more than three decades that this has been happening. Whether the volunteers are working in groups onsite, in traditional face-to-face roles, in remote locations, or any other way, anyone working with volunteers will find The Last Virtual Volunteering Guidebook helpful. The book is available both in traditional print form and in a digital version.

 

My most popular blogs of 2017

logoEach year, I review which of my blogs have attracted the most traffic. Sometimes, a spike in traffic is because several people tweeted about the blog, or shared it on their own blog. Sometimes, I just have no idea why a blog starts seeing a lot of traffic. I also look at blogs that didn’t go anywhere, that have been seen by just one or two people – that does happen, and I need to figure out why.

I draw my material from my consulting work, from updating the Virtual Volunteering Wiki, from conversations with colleagues, from my own volunteering – even from things I’ve seen on TV or overhead somewhere. I never know what’s going to be popular. I’m frequently surprised what attracts so many readers – and what never catches on.

This list of my most viewed blogs probably isn’t of interest to anyone except me… but it’s something I like to do every year, to look for trends.

My top 20 most viewed blogs that I published in 2017:

I won’t help you recruit a receptionist/volunteer coordinator

Welcoming immigrants as volunteers at your organization

The harm of orphanage voluntourism (& wildlife voluntourism as well)

Anti-volunteerism campaigns

for volunteers: how to complain

Treat volunteers like employees? Great idea, awful idea

Mike Bright, Microvolunteering’s #1 Fan, Has Passed Away

Sympathy for one group – but not the other?

A plea to USA nonprofits for the next four years (& beyond):

Want to work internationally? Get involved locally.

J.K. Rowling speaks out against orphan tourism

Why Girls Want to Join the Boy Scouts

Creating a Speak-up Culture in the Workplace

When mission statements, ideologies & human rights collide

Volunteering, by itself, isn’t enough to save the world

What effective short-term international volunteering looks like

Resources re: labor laws and volunteering

Short-term deployments with Peace Corps & UNV

Medical Voluntourism Can Cause Serious Harm

Measuring social media success? You’re probably doing it wrong

If humans can do it, so can volunteers (who are, BTW, also humans)

That said… these weren’t my most visited blogs in 2017 – 17 of my 20 most read blogs in 2017 are from previous years, five of them having to do companies that sell letters saying someone has done community service for the courts and also claiming that the service is virtual volunteering (it’s not).

Also see:

My top blogs of 2016

My top blogs of 2014 (didn’t track it for 2015)

Civil Society Capacity Building: Why?

logoMy favorite kind of professional work is building the capacities of civil society organizations, especially in transitional and developing countries, to communicate, to change minds and to engage a variety of people and communities, through communications, dialogue and volunteering. But the term civil society isn’t used in USA as commonly as it is elsewhere, and many don’t understand exactly what I mean when I talk about my favorite type of work.

Civil society is a term commonly heard outside the USA when discussing community development. Civil society is a term for the assortment of non-governmental organizations (NGOs), nonprofit organizations, activist groups and institutions that, together, demonstrate the interests and will of residents of a particular area. Note, however, that these interests do not have to be the will of a majority of residents.

Civil society organizations include:

  • academia
  • activist groups
  • charities
  • clubs (sports, social, etc.)
  • community foundations
  • community organizations
  • consumer organizations
  • cooperatives / co-ops
  • foundations
  • non-governmental organizations (NGOs)
  • non-profit organizations (NPOs)
  • political parties
  • professional associations
  • religious groups
  • social enterprises (an organization that applies commercial strategies to maximize improvements in human and environmental well-being)
  • support groups
  • trade unions
  • voluntary associations
  • foundations, government funders and international agencies have been supporting civil society for many years in developing countries. The goals with such support is to:
  • foster social equality (access to civil rights, freedom of speech, property rights, health, economic prosperity, education, social engagement, etc.)
  • foster civic engagement, including volunteerism
  • create a greater sense of ownership of what happens within a community by those that live there
  • create greater participation in addressing critical community and environmental needs
  • ensure a diversity of voices are represented in community decision-making
  • act as a counter to negative forces such as corruption, extremism, anarchy, etc.
  • ensure that civil society can work within the range of actors required for a country’s development.

This new resource explores why is it important for a country to have a robust, sustainable civil society, what is meant by the phrase civil society capacity building, and how capacities of civil society are strengthened.

Also see: