Tag Archives: foss

OpenOffice needs volunteers – & a plan for future engagement

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foss_opensourceforu
I love FOSS software! FOSS means Free and Open Source Software. Open source software allows users (including online volunteers!) to study, change and improve the software at the code level, rights normally reserved for the copyright holder – usually, a large corporation. Free software usually refers to software that grants you the freedom to copy and re-use the software, rather than to the price of the software. But when I talk about it, I really am talking about cost-free-for-the-user software: it doesn’t cost a user money to use it, though donations are encouraged (and, yes, I donate).

As I’ve said before, It bothers me when I see people in countries where I work or visit – Afghanistan, Ukraine, Egypt, etc. – using pirated Microsoft software rather than LibreOffice or OpenOffice. Or when I see nonprofits struggling with expenses and spending huge amounts of money on proprietary software from multi-billion dollar companies rather than FOSS software. FOSS products are powerful, constantly debugged and upgraded, and feature-rich. The support forums for them are as good as anything large software corporations provide.

OpenOffice has been one of my favorite FOSS tools for years. It has word-processing, spreadsheet and presentation features every bit as powerful as Microsoft, at least for my needs, and it’s opened Microsoft files, and created them for me to send to others, as easily as it is for Microsoft to open old versions of its office suite, which many of the people I work with are still using.  But I also use LibreOffice, which is also a FOSS office suite, with all the same features. Why do I use both? Because, sometimes, one will do something the other won’t.

With all that said, there is a history behind these two FOSS efforts that is worth your reading, if you are interested in community engagement, volunteerism, responsive-management, transparency and mission-based organizations. The history shows how clashes regarding commitment and goals between paid leaders and devoted volunteers can lead in splits in programs, and shows the importance of ongoing cultivation of new volunteers – in contrast to assuming volunteers will just magically materialize, the way they always seem to have.

When the company that produced OpenOffice was purchased by the the for-profit corporation Oracle in 2010, Oracle became owners of OpenOffice. The thousands of volunteers that had been contributing to OO, constantly refining the product, as well as promoting it to others, were concerned at Oracle’s lack of activity on or visible commitment to OpenOffice. These volunteers are passionate advocates of FOSS, not just OO, and they were dedicated to seeing the tool not only continue, but continue to evolve, as all software must to survive. A group of OO devotees created the Document Foundation, a nonprofit organization to either manage OO once Oracle let it go – which everyone thought they would – or to create an alternative software. Oracle was invited to become a member of the Document Foundation, so that they Oracle could help with the transition when they discontinued OO. Instead, Oracle surprised everyone: the company demanded that all members of the OpenOffice.org Community Council also involved with the Document Foundation to step down from the council, claiming a conflict of interest, and things turned hostile. LibreOffice was born, and volunteers left in droves to join the effort to refine and promote it. In 2011, Oracle announced it was, indeed, ending development of OpenOffice and that it would give OpenOffice code and trademark to the Apache Software Foundation. OpenOffice continued to be refined and new releases came to fruition, but LibraOffice won the battle for volunteer developer participation.

From what I’ve read, I get the impression that the Apache Software Foundation folks envisioned that the developer pool for OpenOffice would come from seeded by IBM employees, Linux distribution companies and public sector agencies – in short, they thought other organizations would donate talent, because they had before, but they didn’t think about recruiting online volunteers themselves. And now the foundation is struggling with recruiting volunteer developers for Open Office. Things are so dire that the Apache Software Foundation recently outlined what discontinuing the product could look like.

Volunteers deliver the program of both of these foundations. Here’s what the Apache Software Foundation says on its web site:

All projects are composed of volunteers and nobody (not even members or officers) are paid directly by the foundation for their job. There are many examples of committers that are paid to work on the projects, but never by the foundation themselves, but rather by companies or institutions that use the software and want to enhance it or maintain it. Note that the ASF does contract out various services, including accounting, Press and Media relations, and infrastructure system administration.

I love that so many open office projects, including the Document Foundation/LibreOffice, have a commitment to their program being delivered by volunteers rather than paid staff, NOT because they want to save money, but because of the nature of their program itself, which they believe is best delivered by volunteers. They believe volunteer engagement is community engagement and that volunteers are the best people for program delivery – a radical idea I’ve promoted to a lot of nonprofits and gotten a LOT of pushback for.

One of the things I love about these FOSS efforts fueled by thousands of online volunteers all over the world is that they involve volunteers based on what they call meritocracy: new volunteers start by completing microvolunteering tasks, such as sending little patches for problems with the software they find, or sending helpful suggestions regarding improving the software, or replying to official online discussions about the software. Their micro contributions are valuable and consistent. When they have proven themselves to be reliable, trustworthy and helpful, they may be asked for more substantial contributions, or they may offer to take on a larger task themselves, and then complete it successfully. The core group of volunteers may feel the person has proven him or herself as a volunteer, that their commitment to the project is genuine and ongoing, and, therefore, their contributions merit their full inclusion in the development community, granting them direct access to the code repository and to conversations with other volunteers. This increases the number of volunteers and increases the ability of the group to develop the program, and to maintain and develop it more effectively. It’s a method of volunteer screening and recognition, all in one!

So, with all that said… can OpenOffice be saved? Yes – as long as the Apache Software Foundation leadership can make a strong case for OpenOffice to not only Microsoft, but LibreOffice as well. If they can, then attracting new volunteers is relatively easy – at least it would be for, say, me, to develop a very effective recruitment strategy for such, if they have a commitment to carrying it out. OpenOffice was downloaded more than 29 million times in 2015 – that to me says there is a lot of interest in this initiative continuing. Oh how I would love to help them make it so…

Internet access / digital literacy in Havana, Cuba

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I went to Havana, Cuba in February. It’s been a life-long dream, and I’m so glad that I had the resources and professional profile to go at last – and before the country undergoes the anticipated massive changes that will come with normalization of relations with the USA – I hope to get to go again to see what those changes lead to.

A shock for me on my trip was that, other than just before the airport departure gates, I never saw an Internet public access center. I had heard they had them, at least for youth, but I didn’t see any. For instance, the Wikipedia.org español entry for Internet en Cuba says:

En 2009 el gobierno permitió el libre acceso a Internet en las oficinas de correos y el pasado año 2013 se abrieron 118 salas de navegación en todo el país, que se unen a los más de 600 joven clubs de computación y electrónica que funcionan en la Isla.

My translation: In 2009 the government allowed free access to the Internet in post offices and in 2013, 118 Internet access rooms or centers were opened throughout the country, used by more than 600 young computer and electronic clubs that operate on the island .

What I did see, more often at night, were groups of people tightly huddled together on steps and walls outside of hotels, phone and computer stores, and the offices of the Cuba Internet provider, with their laptops and smart phones, all looking at screens, some talking on Skype.

This photo is in the daytime, obviously, outside the Habana Libre hotel.:

In lieu of an Internet cafe in Cuba

Internet access here at this hotel, or any other, is not free – they had to pay for this access, just as we did for an hour or two at the same place, but we got to sit in an air-conditioned lobby, even though we weren’t staying at that hotel – they didn’t. I have a feeling this situation is going to change rapidly and community technology centers, and better in-home Internet

I have a feeling this situation is going to change rapidly and community technology centers, and better in-home Internet. My casa particular host will be so happy – she has to beg her guests to never, ever send her any attachments to email to her – she just doesn’t have the bandwidth.

Which reminds me: the Community Technology Network, based in San Francisco, California, USA, is leading a delegation to Cuba in April. “This will be a unique opportunity to observe Cuba at a pivotal point in time as its government, NGOs, and social institutions work together to close their digital divide.” More info about the trip here – it includes information on organizations working towards digital empowerment in Cuba.

I picked up some UN materials at their booth at the Havana book festival – didn’t find any UN staff members to talk to (they may have been there, but the crowds and chaos were overwhelming). The UN info has details on several topics I’m heavily interested in, like public health and women’s empowerment in Cuba, but nothing on digital literacy efforts the UN might be undertaking. I’ll be watching the United Nations Online Volunteering Service closely, hoping that opportunities to support Cuban organizations will start to become plentiful. In addition, I’ll be doing these searches periodically to see what comes up: Brecha Digital e Inclusión Social Cuba, Software Libre Cuba, Internet Tecnología Cuba, penetración a la red Cuba, red social and tech ayuda Cuba.

Some resources I’ve found as a result so far:

And one more thing, off-topic for the digital divide, but it’s a cause near and dear to my heart: I did a lot of research once I was back in the states to find an NGO working to help the situation for dogs and cats in Cuba, because the situation for them is heart-breaking. I found The Aniplant Project, Inc. (TAP), a nonprofit in the USA dedicated to the protection of animals, and its primary activity is to support Aniplant (Asociación Cubana para la Protección de Animales y Plantas) of Havana Cuba. Aniplant is not part of the Cuban government and receives no financial help from that government, but it is the only animal protection organization permitted to function in Cuba. Aniplant’s HQ is in Havana, but it provides services throughout most parts of Cuba. In 2014 Aniplant sterilized over 5,000 dogs and cats in its traveling weekend clinics which move throughout the country. I’ve made a small donation to TAP in support of dogs and cats in Cuba, and I so, so hope you will do the same, and like their Facebook page, to stay up-to-date on their work.

Additions later on the day of this blog’s publication:

In conjunction with the June 2015 seminar on “Socialist Renewal and the Crisis of Capitalism” at the University of Havana, Peter Miller developed a 2-page community technology proposal that was the conclusion to his presentation there , an effort to develop an alternative rootsofhope-type technology assistance demo or project in collaboration with, even under the guidance of, officially recognized Cuban institutions and nongovernmental organizations. “It seemed pretty obvious to me that, no matter what one’s politics, that’s the collegial way to begin in the spirit of rapproachment that we share.”

“Che Guevara and ICT4D in Cuba,” a December 17th anniversary summary of follow-up research, brought to my attention by this blog by Peter Miller. This draft consists of four or five parts, beginning with its titled introductory section, slightly revised and formatted as a short paper submission for the June 3-6 ICTD conference in Ann Arbor, Michigan (ictd2016.info). Miller says, “This brief summary of Che Guevara’s little-known contribution to the field provides a frame of reference for looking more closely at some more recent and current examples of ICT4D in Cuba — collaborative projects and studies involving inter-university ICT capacity building and Open Source, and problematic U.S.-based governmental and nonprofit “’community development’ technology efforts involving USAID and the Alan Gross and ZunZuneo fiascos, and Roots of Hope and the Hackathon for Cuba.”

I love FOSS software!

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For more than seven years, I’ve been using FOSS software for all my office software needs:

  • I use LibreOffice and OpenOffice for all word-processing needs on my laptop, including opening and editing Microsoft Word documents sent to me by other, for creating slide show/presentation/stacks and editing Microsoft PowerPoint files sent to me by others, for all spreadsheets, simple databases)
  • I use Thunderbird, from Mozilla, for my on-my-computer email client and Roundcube for my webmail needs via my laptop.

Open source software allows users (including online volunteers!) to study, change, and improve the software at the code level, rights normally reserved for the copyright holder – usually, a large corporation. Free software usually refers to software that grants you the freedom to copy and re-use the software, rather than to the price of the software, and is often referred to as FOSS (Free and Open Source Software). But in this case, I’m talking about cost-free-for-the-user software: it doesn’t cost a user money to use it.

It bothers me when I see people in countries where I work or visit – Afghanistan, Ukraine, Egypt, etc. – using pirated Microsoft software rather than LibreOffice or OpenOffice. Or when I see nonprofits struggling with expenses and spending huge amounts of money on proprietary software from multi-billion dollar companies rather than FOSS software. FOSS proves again and again to be just as secure, stable, frequently-updated, feature-rich and reliable as proprietary software. FOSS products are powerful, constantly debugged and upgraded, and feature-rich. The support forums for them are as good as anything large software corporations provide.

Sure, there are the occasional file translation issues — sometimes the fonts don’t translate ideally between FOSS and Microsoft Powerpoint, for instance, or the bullets in a word-processing document sometimes goes wonky from one software to another — you know, the same problems that happen between different versions of the same software from large, well-known corporations.

As I’ve said before, you evaluate and choose free software the same way you choose fee-based software:

  • how long has the software been around?
  • how often is the software upgraded?
  • how much documentation for the software is provided?
  • is there an online forum where users freely post questions and offer support to each other?
  • look for reviews of the software (these are very easy to find online). Read many different reviews from many different sources, not just one or two, and not just the “official” review from the software’s manufacturer(s).
  • is the software talked about by users on the TechSoup forum?

Beware of unsolicited email offers or web page pop-ups for free software. These are often associated with malicious software, viruses, and scams.

As I’ve said before, what’s most important in being able to work in the modern office is not a certain number of years using a particular office software. Rather, it’s for you to understand all that office software should be able to do, such as in a document:

  • using fonts appropriately and changing them as necessary
  • setting tabs and margins
  • creating and editing tables
  • adding headers and footers, page numbers, etc.
  • adding and editing tables
  • adding graphics and integrating them into a page’s design
  • recording and showing, or hiding or accepting, edits by other people
  • creating an automatically-updated table of contents based on headings and subheadings within a document
  • creating mail merges for customized text
  • etc.

What’s MOST important is that you understand the capabilities of word processing software, spreadsheet software, presentation software, web page creation software, etc. – having that understanding means you will be able to learn to use future versions of the software or any software produced by a different company that is designed to do what you want done, whether it’s to create a document or a web page or a database, whatever. The most important software skill you can have is the ability to learn new functions on upgraded software or ability to learn new software quickly or ability to figure out new software/upgrades, because software changes. And changes and changes. It gets upgraded. The IT manager decides to use something different. A board member can get a special deal on something different. The head of the organization has a personal preference. Whatever.

In short, don’t marry software. Because your relationship won’t last a lifetime. It just won’t. And it WILL break your heart at some point. Date it – and enjoy it while it lasts!

For more information, see these previous blogs and other web pages, where I talk more about FOSS options, including about entire country governments that have converted to FOSS use, and more about software choices:

Call for papers for FOSDEM: Free & Open Source Software Developers’ European Meeting

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Call for papers for the Conference: FOSDEM 2015 Conference, which will be held in February 2015 in Brussels, Belgium
Paper deadline: 1 December 2014

FOSDEM is a Free and Open Source Software (FOSS) Developers’ European Meeting, a free and non-commercial two-day weekend event that offers open source contributors a place to meet, share ideas and collaborate. This year, there will be a design devroom at FOSDEM: a full day of talks around design work on free, libre and open source projects. The Open Source Design devroom will be Sunday, February 1st.

“We mean ‘design’ in the broadest sense, from user research, to interface and interaction design, typography, and usability testing – all in the context of open source projects, which we believe introduces unique challenges.”

It is quite likely that the talks in the Open Source Design devroom will be audio and video recorded. By submitting a proposal you consent to be recorded and agree to license the content of your talk under a Creative Commons Attribution (CC BY) license.

Submissions should be for a 30-minute presentation, with 15 minutes for questions and discussion. All submissions are made in the Pentabarf event planning tool. When submitting your talk in Pentabarf, make sure to select the ‘Open source design devroom’ as the ‘Track’. If you already have a Pentabarf account from a previous year, please reuse it: create an account if, and only if, you don’t have one from a previous year. If you have any issues with Pentabarf, do not despair: contact belenbarrospena at gmail dot com

UK Government adopts Open Doc Format for all sharable docs

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The Government of United Kingdom has adopted Open Document Format (ODF) for all sharable documents. That means government offices and employees must use PDF/A or HTML for documents that are to be just viewed (but not edited), and ODF for sharing and collaborating on gov docs.

It doesn’t meant that anyone has to give up Microsoft Office, but it does mean that, when creating a file in that office suite, it has to be saved in an ODF format:

.odt and .fodt for word processing (text) documents
.ods and .fods for spreadsheets
.odp and .fodp for presentations
.odb for databases
.odg and .fodg for graphics
.odf for formulae, mathematical equations

If any of those employees are, like me, using open-source office suites as LibreOffice and OpenOffice, they can stop having to save files as .doc (Word), .ppt (PowerPoint) and .xls (Excel).

From the ZDNet article: “All office-suite programs, which do not support ODF, such as Google Docs, must add support for the standard. Without it, they will find themselves unable to compete for UK government business now. And, in the future, they may find themselves unable to compete for other office contracts that will require ODF.”

Now, if I could just convince the United Nations, and all of the NGOs and nonprofits I work with, and all the local government offices in the USA, to do the same…

Managers of volunteers love spreadsheets

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In a recent survey of nonprofits, NGOs, and other mission-based organizations regarding the online tools they use to support volunteers and track their information, Rob Jackson and I found that:

  • the most-used tool reported tool used by those surveyed to track and manage volunteers was spreadsheets – that could be Microsoft Excel, OpenOffice, GoogleDocs, or any other  spreadsheet program

The results of the survey are here (in PDF). Rob and I didn’t ask what these organizations were using spreadsheets for, specifically. I would guess:

  • to more easily produce graphs/charts with data generated with the volunteer management software
  • to more easily produce some kind of report (a list of volunteers that will attend an event on Sunday, with their full and last names, email and phone number)

It’s something that software designers need to consider: software needs to at least export selected data easily into a format that can be read by a spreadsheet.

Here’s a question I wished we’d ask on this survey:

What does software – whether on computers or your smart phone – allow you to do now regarding supporting and tracking volunteers, that is absolutely fabulous: how does it save your organization money, how does it help you be more responsive to volunteers, how does it free up your time to do other things (and what are those other things you do?), how does it help you show volunteer impact, and on and on.

So – why not answer that question now over on TechSoup?!

Be sure to say what software you use, whether it’s a specific volunteer management software or a spreadsheet (Excel, Google Docs, OpenOffice, whatever).

You have to register in order to be able to post to the TechSoup community, but registration is free, and it will allow you to

Nonprofits & volunteers – time to brag on Techsoup!

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There are a LOT of opportunities right now on TechSoup for nonprofit employees and volunteers to share experiences and offer advice. Here are some recent questions and topics oh-so-ripe for your comment:

Nonprofit looking for Best Practices for Gathering Emails, other Info from New Donors.

Nonprofits, libraries, universities, others using Moodle? There’s someone looking for advice from you!

How does your nonprofit, library, other mission-based organization deal with “bad” tech etiquette?

What’s your experience with ICTs for rural economic development?

A small nonprofit maritime museum books sailing trips – & needs software advice for reservations

Are you a nonprofit or volunteer using Ubuntu Linux?

Nonprofit that collects veterinary medical supplies seeks inventory management software for Mac.

Firing a volunteer over insulting musings on Facebook re: a nonprofit or library?

Software for Substance Abuse and Mental Health Treatment?

Nonprofits & libraries: are employees, #volunteers using Google Drive, iCloud, Dropbox, other cloud apps? Share!

Nonprofit with network question: Some entries in NPS logs are in Hex others in plain text. Help?

SMS Engagement for civil society, the humanitarian sector, nonprofits, government programs – your experience?

what’s most important about software experience

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Back in the mid 1990s, when I found myself jobless and was temping, my agency sent me to fill in for an executive administrative assistant that was going on vacation for two weeks. I read over the job description, and it said I needed to know Microsoft Powerpoint. I looked at the recruiter and said, “Oh, I haven’t used this much. I’ve used Aldus Persuasion for slide show presentations.” She shook her head and said, “Same thing. You know that, you’ll do fine with PowerPoint.” I went to the job terrified they’d boot me as soon as they figured out that I didn’t know Powerpoint. But the recruiter was right: it was most important that I knew how to lay out a slide show presentation properly; I figured out PowerPoint in just a few minutes, and put together slide show presentations for two weeks per the company’s specifications.

I’ve taken one software class in my life: it was for a new version of Aldus Pagemaker (oh, how I loved Aldus products back in the 1990s!). The class was all about how you did things differently in this version versus the last version – but it didn’t teach me anything about design. And during that hour-long class, I realized I could have figured everything out about the upgrade on my own – a book about the upgrade would have been cheaper, and always there, ready for reference.

I bring this up because of a discussion on an online community where someone said they were from a nonprofit that didn’t have the money to upgrade to the latest version of Microsoft Office, a very old version of which they used to train their clients regarding how to prepare résumés, write formal correspondence, create simple business documents, etc. I responded that a great alternative for this nonprofit was OpenOffice or LibreOffice, both of which are free, both of which provide very powerful word processing, slide show/presentation, spreadsheet and database software, both of which are frequently updated, etc. I use OpenOffice myself.

Other people thought that the advice was outrageous, that if this nonprofit were to use anything but Microsoft, it would handicap their clients. But I stand by my advice: what’s important is not to teach someone how to use Microsoft Word or Microsoft anything. What’s important is for people to understand all that office software can do, such as in a document:

  • using fonts appropriately
  • setting tabs and margins
  • creating and editing tables
  • adding headers and footers
  • recording and showing, or hiding or accepting, edits by other people
  • creating mail merges
  • etc.

What’s MOST important is that you understand the capabilities of word processing software, spreadsheet software, presentation software, web page creation software, etc. – having that understanding means you will be able to learn to use future versions of the software or most any software produced by a different company that is designed to do what you want done, whether it’s to create a document or a web page or a database, whatever.

I bring this up not only because of that online community debate, but also because I see so many job postings asking just for advanced experience with Excel – rather than asking for experience with creating calculations on spreadsheets or producing a variety of graphs using statistical data. Or someone asking for experience with such-and-such database instead of asking for experience creating fields or customized reports in a database.

Another software skill that is just as important: ability to learn new functions on upgraded software or ability to learn new software quickly or ability to figure out new software/upgrades, because software changes. And changes and changes. It gets upgraded. The IT manager decides to use something different. The price gets too high and some board member can get a special deal on something different.

Give me a nimble learner over someone with 10 years of experience with ANY one software package! Give me a person who understands the basics of document design who has used a typesetter and hot wax for the past 20 years over someone who knows how to use Microsoft PowerPoint to create really ugly slide show presentations!

Also see:

Embrace FOSS and Open Source

Tech news that’s gotten my attention

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Today’s blog: pointing you to some interesting posts that have come my way regarding technology use in humanitarian efforts, at NGOs and nonprofits, and by government agencies trying to connect more effectively with the public. I promise that each item is very much worth your time to read:

    • Look at the philosophy, not the technology, yet another terrific blog entry by Paul Currion: “…don’t be distracted by the shiny packaging, but instead look carefully at the philosophical underpinnings of the product and (especially) the provider of the technology. If the match isn’t good with your needs at the outset, it will never meet those needs.”
    • Humanitarian Open Source, the focus of the December 2010 Open Source Business Resource (OSBR): The humanitarian open source movement seeks to create “IT infrastructure to support a wide array of goals for the public good, such as providing effective healthcare or microloans to the poorest of the poor… In this issue of the OSBR, “the authors from several open source software and hardware projects explore not only the global need for humanitarian open source projects, but also the business cases for humanitarian-focused ICT.”
    • If you are involved with an NGO or nonprofit, and would like to find out more about how Ubuntu could benefit your organization, this is the place to come. And on a related note: I was thrilled to get a document from a colleague in Afghanistan yesterday that was done in OpenOffice; further inquiry revealed he was now using Ubuntu as his operating system. Hurrah! I, too, use Open Source tools for most of my software needs.
    • Addendum: Tor software has been downloaded in huge numbers by Tunisians and Egyptians recently. It enables online anonymity, hiding information about users’ locations and other factors which might identify them. Use of this system makes it more difficult to trace internet traffic to the user, including visits to Web sites, online posts, instant messages, and other communication forms. The software is open-source and the network is free of charge to use. The name Tor originated as an acronym of The Onion Routing project.

 

Embrace FOSS and Open Source

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There is free software and there is open source software. They aren’t the same thing. But whatever they are — WHY AREN’T YOU USING THEM?!

Free software refers to software that grants you the freedom to copy and re-use the software, rather than to the price of the software. The Free Software Foundation, an organization that advocates the free software model, suggests that, to understand the concept, “think of free as in free speech, not as in free beer.” (“The Free Software Definition”. GNU.org. Retrieved Jan. 12, 2011). It’s often refered to as FOSS (Free and Open Source Software).

Open source software allows users to study, change, and improve the software at the code level, rights normally reserved for the copyright holder. Open source, in contrast to free software, accepts the idea that people might build proprietary extensions to open source programs. In fact, most open source software does not come from open source companies, or the open source community. (more here).

You don’t have to be a programmer to use these tools; they are ready for you to download and use right away, just like proprietary software. But I’m sorry to say that most of you — nonprofits, NGOs, government agencies, indivdiual users, etc. — remain afraid of these amazing tools. And in this time of dire economic news, it’s long overdue for you to embrace FOSS and Open Source.

Since January 2008, I have used FOSS software for my office software needs (word-processing, slide show/presentation development, spreadsheets, simple databases), as well as for email, for browsing the web, for creating graphics, for altering graphics and photos, for design of various printed publications, to develop material for and manage my web sites, and on and on. And most of you that I work with haven’t noticed: you send me something in whatever you use — usually some Microsoft product — and I work on it and send it back to you and you are none the wiser. Or I send you something I’ve created in my FOSS software and you have no idea — you just open up what I send and it looks just like something created in proprietary software. There are the occasional translation issues — sometimes the fonts don’t translate ideally between NeoOffice and Microsoft Powerpoint, for instance, or the bullets in a word-processing document sometimes goes wonky from one software to another — you know, the same problems that happen between different versions of the same software. But for the most part, it’s worked oh-so-well.

I’m in good company: there are entire countries that get FOSS. Sourceforge, a web-based source code repository that acts as a centralized location for software developers to control and manage open source software development, gets more traffic from Brazil, Russia, India and China (the so-called BRIC countries) than it does from the good old USA. These countries have a top-down approach to open source, with government and schools adopting it as a matter of policy, and this has led to a large increase in the voluntary adoption of Linux and open source by businesses there. (more about this here).

Africans are in on the game: Ushahidi (it means testimony in Swahili) was created by Kenyan programmers around that country’s 2007 election, was deployed in South Africa and Uganda during 2008, and was used to crowdsource reports on the Haiti earthquake this year. The software maps SMS text messages. Even people in the Sudan have access to text messaging now. And the benefits flow worldwide — here is a crime map, created using Ushahidi software, covering part of Atlanta. Read about the May 2010 Idlelo conference in Ghana, which Dana Blankenhorn blogged about in June; as he says, “it was a small thing, but it may have been the most important open source conference so far this year.” Indeed! As he notes, “Because open source gives you equal rights with other software developers, it can be used effectively to localize software in small language groups, such as those found across Africa.”

So many NGOs, community organizations, schools, government agencies and others in developing countries (and even in so-called developed countries) struggle with software costs, and many resort to using illegal copies of MS and other popular software, meaning they have no official support for these products — and, in most places, they are breaking the law by using these illegal copies. I saw it for myself in Afghanistan and Egypt. Those of us who claim to be trying to help nonprofits, NGOs, grassroots organizations and others have an obligation to let these initiatives know at least about free office suites that offer viable alternatives to using illegal software or paying the huge fees to use MS and other products. There is really no excuse not to.

Convincing nonprofits, NGOs, government agencies, individual users and others that I work with to embrace FOSS and Open Source remains a massive challenge. You all remain skeptical. You have worries about security, stability, being able to work with documents generated by people using other software, features, and on and on — never mind that FOSS proves again and again to be just as secure, stable, frequently-updated, feature-rich and reliable as proprietary software.

Evaluate and choose free software the same way you choose fee-based software:

  • how long has the software been around?
  • how often is the software upgraded?
  • how much documentation for the software is provided?
  • is there an online forum where users freely post questions and offer support to each other?
  • look for reviews of the software (these are very easy to find online). Read many different reviews from many different sources, not just one or two, and not just the “official” review from the software’s manufacturer(s).
  • beware of unsolicited email offers or web page pop-ups for free software. These are often associated with malicious software, viruses, and scams.

It’s easy to find quality free, open source software. When such is reviewed by web sites, magazines and other sources that review proprietary software, links are provided to download the software yourself. For Macs, my favorite source to find such software is Opensourcemac.org. For Mac users and non-Mac users alike, try C-NET’s download.com.

If you are wondering how to get started, I recommend that to do so when it’s time to upgrade your office software (word-processing, spreadsheets and presentations). For Mac users, try NeoOffice. For non-Mac users, try OpenOffice. (2021 update: I switched all my devices to LibreOffice years ago). 

It’s not easy to make the switch from one software to another. Bruce Byfield notes: “When you first switch to a different software, any claims that its better than what you were using probably won’t fly.” You will be too busy trying to find your favorite features and functions, first believing that they don’t exist and then, once you find them, thinking they aren’t as good. But being able to use different software than what you have been used to is a learned skill, and will make you a better user of all software. And there’s also the reality that some upgrades of your favorite fee-based software are so radically different from what you have been using that it’s the same experience as switching to a completely different package — in other words, there’s no getting away from having to continually learn how to use software, even if you choose not to switch to open source.

 

If you discover that a feature really, truly isn’t a part of the free software you are eyeing, remember more words from Bruce Byfield: “features are an arms race in which superiority rarely lasts for more than one version.”

Also see:

Breaking Barriers: The Potential of Free and Open Source Software for Sustainable Human Development – A Compilation of Case Studies from Across the World — this free publication (103 pages, PDF), features 14 projects using free and open source software (FOSS) to help bring about socio-economic development and empower people in developing countries or regions in Africa, Asia-Pacific, Europe and Latin America. The benefits obtained, challenges encountered, and lessons learned are highlighted. The benefits offered by free and open source software (FOSS) have been extremely useful for developing countries around the world. In particular, the ability to obtain and upgrade FOSS without licensing fees has proven to be beneficial to users in these regions as this makes information and communications technology (ICT) more affordable for them. With the publication of this compilation, it is hoped that there will be greater awareness of the ability of FOSS to empower and help poorer and less developed communities.

A new version of the free NOSI primer “Choosing and Using Free and Open Source Software: A Primer for Nonprofits” has been released. This is a no-nonsense, easy to read report that helps nonprofits understand what free and open source software (FOSS) is, what options are available for their organizations, and how they can access support for using FOSS. The primer includes all of the basics, and also discusses how to look at TCO and strategic value in making decisions about FOSS. There are many case studies describing the use of various FOSS applications in the nonprofit sector. It also includes a live feed via API from Social Source Commons of a particular set of 5 FOSS toolboxes: software for the server, for the web, and for the three flavors of desktops, Windows, Mac and Linux. You can read this guide on the web or download it in PDF. NOSI is looking forward to your feedback and contributions; create an account on the NOSI site to comment on the primer.

Tech@State will explore Open Source at its event on Feb. 11. That includes subjects like:

  • Open Source vs Government Culture: Creating Change
  • Open Architectures for Public Health
  • What’s the Status? Federal Open Source Acquisition and Policy
  • Open Source Software: Enabling National Security
  • Open Source To The Rescue: Disaster Response & Humanitarian Assistance
  • Open Cities and Open States
  • An Open Model for Social Change: Changing Philosophies About Development and Aid

 

And my own previous blogs on this subject (sorry, these links actually no longer work and are not archived at archive.org):

the power of open source and volunteers (20 March 2009)

Will the donor dictate the Girl Scouts discussion? (4 March 2009)

I am not a techie & I use free, open source software (22 January 2009)

Free, GREAT alternative to MS Office? You bet! (18 June 2008)

Grandma can run Umbuntu Linux  (13 March 2008)

open source primer for nonprofits (22 October 2007)

NeoOffice & OpenOffice (5 May 2007)