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20 Years Ago: The Virtual Volunteering Project

The Virtual Volunteering Project officially launched 20 years ago this month. It was the first attempt by anyone, anywhere, to research online volunteer service and document what works, and what doesn’t. I directed the initiative at its launch – and now, two decades later, I’m in a mood to reflect.

The Virtual Volunteering Project was the brainchild of Steve Glikbarg and Cindy Shove, co-founders of Impact Online (what became VolunteerMatch). In fact, Glikbarg probably originally coined the phrase virtual volunteering, back in the mid or even early 1990s. In its first two years, the Virtual Volunteering Project was funded primarily with the support of the James Irvine Foundation. Additional support in this first phase of the Project came from the David and Lucile Packard Foundation, the Morino Institute and the Mitsubishi Electric America Foundation. The Charles A. Dana Center, a research institute at the University of Texas at Austin, hosted the Project for most of its life.

How did I start on the road to becoming a virtual volunteering expert? In 1995, while working at Joint Venture: Silicon Valley, the two volunteer interns I’d taken on to build web sites for all of the initiatives we were managing said they would prefer to build the sites on their own computers back on campus, rather than at our office, because their computers were better and it was more convenient for them. They would bring their work to me on disks when they were finished. What a great idea! It worked out very well – they got to work on their own schedule, from their homes, on better computers, and I got what I needed. So I offered the option of working remotely part of the time, even most of the time, to every volunteer I recruited after that at Joint Venture. The next year, Cindy contacted me about running a new virtual volunteering initiative she and Steve had just gotten funded. “What’s ‘virtual volunteering?'” I asked. “It’s what you’ve been doing with your volunteers and talking about on USENET!” she replied.

The Virtual Volunteering Project officially launched in December 1996. It was quite rough at first; the vast majority of the programs that involved volunteers donating some or all of their time online never used the phrase virtual volunteering. In fact, that’s still true today! I remember thinking in those first several weeks that most online volunteers would be 20 something men living in Silicon Valley; imagine my surprise to find out, rather quickly, that most online volunteers were women living all over the USA – and beyond! I was also stunned at how quickly I found more than 100 virtual volunteering initiatives, most of which didn’t know about each other. With the help of online and onsite volunteers myself, I researched virtual volunteering activities, created and continually updated web pages about it, and marketed what I was learning, via both traditional press releases and frequent posts to various online discussion groups. I also involved online volunteers myself – more than 300 over more than four years. As a result, I was invited to speak at a lot of conferences and was quoted in a lot of traditional press, like The Wall Street Journal and The New York Times.

I left the Virtual Volunteering Project in Janaury 2001, to prepare for my move to Germany to work for the United Nations to run the virtual volunteering component of NetAid, which became the stand-alone Online Volunteering service. I got that UN job because of my online activities, including participation in various online communities. In subsequent UN and international work, even when the focus isn’t virtual volunteering but, say, communications, I’ve found a way to inject at least a little virtual volunteering capacity building and involvement into the work.

Now, it’s 20 years after the launch of the Virtual Volunteering Project, which is archived here. Not much has changed in terms of best practices in virtual volunteering, the practices that make virtual volunteering effective for nonprofits, NGOs, government programs, schools and more, though there’s lots of new jargon now in the mix: micro volunteering, crowdsourcing, digital volunteering, the Cloud, etc.

The Last Virtual Volunteering Guidebook, by Susan J. Ellis and myself, is our attempt to document all these best practices over the more than three decades virtual volunteering has been happening, in a comprehensive, detailed way, so that the collective knowledge can be used with the latest digital engagement initiatives to help people volunteer, advocate for causes they care about, connect with communities and make a difference. It’s a tool primarily for organizations, but there’s also information for online volunteers themselves. It’s available both in traditional print form and in digital version. Thanks to everyone who has purchased it so far! Bonus points if you can find the sci fi/fan girl references in the book…

Also see:

Early History of Nonprofits & the Internet

Al Gore Campaign Pioneered Virtual Volunteering

Lessons on effective, valuable online communities – from the 1990s

Online volunteers created a music festival in St. Louis

Updated: research regarding virtual volunteering

Virtual volunteering: it’s oh-so-personal

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The 20th anniversary of the launch of the Virtual Volunteering Project is approaching! I count it as December 1, 1996, actually, though I could be off by a few days. It was probably summertime 20 years ago that the project was funded, actually.

All that was on my mind when I read that World Pulse, a global nonprofit organization, put out a call for stories that explore the role of technology in our lives and its potential to bring positive change:

At World Pulse, we see so many signs of the good. Every day, women and men creatively embrace tech tools to solve the pressing problems facing our communities and our world. From mobile apps designed to track incidents of violence against women to crowdfunding platforms that put money in the hands of social entrepreneurs, technology is making so much possible for women everywhere.

What technologies have the most potential to make a difference in your community? Do you have a story about using communication technology to form meaningful relationships or bridge a geographical divide? Maybe you are part of a group using technology to mobilize for change.

I submitted my own story for this challenge, noting:

I’ve been researching virtual volunteering for more than 20 years now, and the biggest shock for most people that aren’t familiar with the practice and hear me talk about it at length is just how close I feel to so many of the volunteers and volunteer-involving agencies all over the world. They are my friends and colleagues, just as real as people I work with onsite, face-to-face. These are all real people with hopes and fears and challenging ideas and humor and talents. So many of these online relationships, established through email and Twitter and online communities, are so very, very personal to me.

I mean that from the bottom of my heart.

By the time I left the Virtual Volunteering Project, I had worked with more than 300 online volunteers. I could tell you so many things about many of them: their career goals, their music tastes, what they enjoyed doing as online volunteers, what they DIDN’T enjoy, and on and on. No, I didn’t know them all that intimately – not all of them wanted to be known that intimately, and there just isn’t enough time in the day to get to know 300 people that well, online or off. At least one of my online volunteers had mental disabilities, and his doctor was one of his references; I got to talk with that doctor once on the phone, and he told me what a huge impact virtual volunteering had had on this particular volunteer. I hung up the phone and cried – I’d had no idea.

I kept working with online volunteers when I took over the UN’s Online Volunteering service, then also a part of NetAid, in February 2001, and a year later, one of the online volunteers died that I had been working with since joining the UN Volunteers program headquarters. She was very young, killed in an accident. I was shattered. We had often IM’d each other, just chatting over this and that. She’d formed a nonprofit with other online volunteers she met through volunteering online with UNV. I was also heartened that, when I sent an email to the entire UNV organization announcing her death, something any program manager did for a volunteer killed in the field, the head of the organization then, Sharon Capeling-Alakija, immediately directed her staff to write the online volunteer’s parents a letter of condolence, just as UNV does when a UN Volunteer dies.

That’s why I get so weary of explaining over and over to people new to virtual volunteering, or skeptical of the practice without reading anything about it, that this volunteering is not impersonal. As I said in an email to someone that blogged disparagingly about virtual volunteering, saying that, as a result of it, “volunteering has the potential to lose its social and community-building benefits”:

Your blog assumes onsite volunteers work in groups and have lots of interaction. This is often not the case. MANY onsite volunteers work in isolation: they arrive, they receive an orientation and training, and then spend their time alone in a room stuffing envelopes, or sorting in-kind donations, or checking inventory, or cleaning something, etc. You cannot assume that onsite volunteering automatically means lots of personal interactions.

I’ve studied virtual volunteering since the mid 1990s, and what I’ve found is just as much or as little social and community-building benefits as any other volunteering. It all depends on the culture of management: is the manager of online volunteers one who provides lots of personal interactions, or one that gives a task and then interacts only at the request of the volunteer? Whether or not any kind of volunteering has social or community-building benefits depends on the manager and the culture of the organization, not necessarily the task being done onsite or online.

Working with virtual volunteering? It’s personal. At least it is for me.

There is lots more information about what it’s like to work with online volunteers in The LAST Virtual Volunteering Guidebook, available both as a traditional printed book and as a digital book. The advice is based on both extensive research of virtual volunteering practices at a variety of organizations all over the world and my own experience working with online volunteers – I’ve now worked with more than 1000, some of whom I’m still friends with online, some of whom have become friends offline as well. And if you are about to write about virtual volunteering, but you don’t want to read the guidebook, then PLEASE, at least, first read these Myths About Virtual Volunteering.

NGOs are using the cloud – but there are barriers

What Did We Find?

NGOs are using the cloud. 90 percent of respondents worldwide indicated using some type of cloud technology, from “lightweight” services like email and social networking to “heavy weight” services like databases and web conferencing.

There are barriers. Our survey found that lack of knowledge is the biggest barrier to additional cloud adoption, cited by 86 percent of the global respondents. Lack of knowledge was consistently reported as a barrier across geographies and organization sizes.

We also found that:

79 percent of respondents said the biggest advantage in adopting cloud technologies is administration-related, followed by cost savings and improved opportunities for collaboration.
53 percent of respondents reported they plan to move a significant portion of their infrastructure to cloud-based systems and services over the next few years.

How does your NGO compare? In the report, we examined what cloud applications NGOs are currently using and plan to use in the future, on a global and regional level.

If you’re wondering if your fellow organizations are using cloud-based tools like office and accounting programs and collaboration software, our report has the answers.

And more! Read more about our key findings. Learn about the current state of cloud computing at NGOs around the world, what these organizations see as the challenges and advantages of cloud technology, and how your own organization’s technology stacks up.

Read the Report

Why We Conducted the Survey

We had three objectives in mind when we conducted this survey:

Gauge how NGOs are responding to cloud computing in terms of current use
Measure what NGOs perceive as the barriers to, and advantages of, cloud computing
Better understand these organizations’ plans for adopting cloud technologies

In short, our hope is that understanding NGOs’ perspectives on the cloud will not only provide insights for NGOs but will also help TechSoup Global and others better support nonprofits and NGOs in making informed decisions about whether cloud solutions are right for them.

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Also see these results of survey regarding volunteer management software.

Nonprofits & volunteers – time to brag on Techsoup!

Putting it all on the Cloud

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The media and various consultants are breathless again with another new tech term. What’s gotten them all aflutter? THE CLOUD. Everyone’s talking about THE CLOUD. Everyone’s asking, Are you working in THE CLOUD?!

What’s THE CLOUD?

The Internet. Instead of saying the Internet, we’re now saying The Cloud.

Don’t you dare write me and say, no! no! The cloud is different!

When someone is talking about cloud computing, they are talking about information and software tools residing somewhere out on the Internet, on a server that may be across town or across the country or across the world, rather than on your desktop or a hard drive in your office. When you read and respond to email on a web site rather than your desk top, such as YahooMail or GoogleMail? That’s cloud computing. Also known as the Internet.

It’s not just email: more and more database software for nonprofits is cloud-based software, meaning that some or all of the software is online, and some or all of the information the software tracks – information about donors, volunteers, clients, etc. – reside on a server that isn’t at your office. You access and manage the information by going online.

Wikipedia has a good graphic that illustrates what working on the Cloud looks like.

Cloud computing is terrific – until it’s not. It’s great to read and respond to your email no matter what device you are using and no matter where you are – your laptop at work, your friend’s laptop in Barbados, your smart phone on a city bus – until you find yourself in a place where you have only a window of time for Internet access. Some airports give users just 30 minutes of free Internet access – that’s enough to download my mail to my laptop, but not enough to time to read and respond to it online.

Cloud computing is great for volunteer-tracking and volunteer-scheduling software, if volunteers can log in from anywhere and input their own information. It’s not so great when the Internet goes down and you need that information. And even in the USA, the Internet DOES go down…

Lack of consistent access isn’t the only concern: people and organizations have lost all of the information they have put out on the Cloud. GoogleMail and Flickr have deleted people’s ENTIRE accounts. Imagine losing ALL of your emails. Imagine losing ALL of your photos (with all those notes and tags and descriptions and what not).

Yesterday, I spent two hours editing a document on Google Docs – out on the Cloud. Google Docs supposedly saves your document every few seconds. After all of that work, when I closed the document, it disappeared. I logged in every hour for the rest of the day, hoping it would show up. 24 hours later, I logged back in and, yes, now the document is there – with none of my edits. Two hours of work gone forever. Someone recently made fun of me for always saving my Google Docs offline, and so I had stopped. I’ll be going back to doing that immediately…

And consider this: software vendors go out of business. I was contacted by a small nonprofit a few years ago that was frantic because the company they had used for a few years for all of their event registration was going under, and the company was not only not offering a refund on the nonprofit’s yearly subscription (which had JUST been renewed), but also, was going to take the systems offline before the nonprofit could find a way to transfer their information elsewhere. Their situation was heart-wrenching!

So, should your nonprofit or NGO go with the Cloud? Yes and no…

For your organization’s database that tracks donors, volunteers, clients and other vital information, Cloud-based systems are fine – as long as you have an offline backup of all of the information physically in your office, ready to access in case of emergency. Daily backups would be best, but even just a monthly backup would protect against disaster. When you are purchasing/subscribing to such software, ask the vendor how you will do these offline backups. If they say, “Oh, there’s no need for them!”, look for a new software vendor, especially if you are a mid-size or small nonprofit (such organizations have little recourse in cases of data loss, where as a large nonprofit may have the political clout to pressure a software vendor into spending the resources necessary to retrieve lost information – or to financially-compensate them for the data loss).

For your organization’s email, using the cloud is fine so long it also provides a way for individuals to also download their email when needed, write their responses offline, queue the email to be sent, and then send all the email at once when they get online access again. This is how my email works, and it’s proven essential for being able to work while traveling. For instance, I download my mail just before I get on the plane, I spend the ride reading and responding, and I send all that mail I’ve written (and download more) once I land. It was particularly essential while in Australia, where Internet access is surprisingly bad.

For organizations AND individuals: do online and offline backups of all your computer-based information. I use Mozy to backup my laptop information online once a week (in the middle of the night, while I’m sleeping). The first time you do an online backup, it’s going to take a looooooong time. But subsequent backups should be shorter, because only updated or new information will be backed up. I also have a hard drive that I use for my once-a-month onsite backups. And I sometimes burn my information onto a DVD or two, and give that DVD to a family member for safe keeping.

Don’t forget to back up your cell phone or smart phone.

So, in short: the Cloud is GREAT… until it’s not. Just like having all of your information on your laptop is GREAT… until it’s not.

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