Technology Tip Sheets By Coyote Communications

Online Classes, Workshops & Presentations
by Jayne Cravens

 
Having me do an online workshop for your organization is a great way to both keep your costs down (you won't have to pay for any travel or accommodation on my part) and to show your audience the power of online tools for communication.

I am available to lead or speak at live/synchronous online events, but I would prefer such to not occur later than 11 p.m. my time (Pacific Coast time; that's 1 a.m. Chicago time and 2 a.m. in New York City), and no sooner than 6 a.m. my time (that's 8 a.m. Chicago time and 9 a.m. in New York City). See times around the globe (specifically the meeting planner) to compare your times with mine.

I can also participate in asynchronous (not live) online events, such as teaching an online course or moderating or facilitating a bulletin board for a set period (a week, a month, whatever).


 

Logistics For Presenting Online

I can use any free software that can operate on my MacBook running OS X (you do NOT have to use a Macintosh computer on your end for an online presentation). I have a built-in web cam and a built-in microphone (though I prefer to use a headset or clearer audio).

If your participants will be in different locations, participating via their own laptops and hear the audio on their own speakers, you can go with platforms such as ReadyTalk, WebEx, AdobeConnect or GoToMeeting. Note your organization would be responsible for setting up the tech required for such an event and for all fees associated with setup.

If all participants will be in one room together, you have two options for my presenting. In either case, for me to do an online consultation with your onsite group, you need:

  • an EXCELLENT sound system that you test well beforehand to ensure that everyone in the room will be able to hear me

  • a way to beam an image from a computer onto a screen or wall, one that allows participants to EASILY, clearly see the information from the computer screen.

  • to set up at least 45 minutes before the presentation is to start, to ensure we start on-time and there are no tech or audio issues.

Here are your two options for a group that will be all onsite together:

Scenario #1: The No Internet option:

  • You have me call into a conference call number (you must make all arrangements and pay all fees associated with such, if any), and have the equipment needed to project my voice to the entire room.

  • You have my presentation on the computer you are using in the room, and someone at the computer ready to forward or reverse slides, as needed.

  • You have a microphone hooked up to the computer, so that each attendee can come to the mic with questions, or the mic can go to them, or a person is ready to listen to each question and then repeat it for me.

Scenario #2: The Internet option:

You must have fast, constant Internet access. 

You have signed up for a free or paid account on WebEx at least one week before the event, OR, you have provided me with details of the software you prefer for a webinar (remember that any fees to use any software on my part must be paid for on your part).

You have a microphone hooked up to the computer, so that each attendee can come to the mic with questions, or the mic can go to them, or a person is ready to listen to each question and then repeat it for me.

It's wonderful to be able to see participants who are asking questions - and that requires a web cam on your part - but it's not absolutely necessary.

Information on my pricing for online (and onsite) workshops here.

Online presentations I've done: (many are archived - you can listen and view them for free)

The Best Assignments for Online Volunteers
In this March 2014 webinar for TechSoup, I review the assignments that online volunteers love, focusing in particular on those assignments that have real impact at organizations. I discuss leadership opportunities, micro tasks, and everything in between. Attendees accessed the webinar via their own laptops, and were geographically dispersed (they weren't all in a room together). This was via ReadyTalk.

The Right Way to Engage Online Volunteers
In this 2014 webinar for VolunteerMatch, I discussed the how to best involve online volunteers in your organization's work. How can you create a great online volunteer opportunity? What are the best ways to support online volunteers? How should you be tracking the impact of your online volunteers? Attendees accessed the webinar via their own laptops, and were geographically dispersed (they weren't all in a room together). This was via ReadyTalk.

Social Media for Volunteer Managing and More
In this 2011 webinar for TechSoup, I and Erin Barnhart discuss tips and strategies for effectively using social media to find, communicate with, and build community among volunteers. Attendees accessed the webinar via their own laptops, and were geographically dispersed (they weren't all in a room together). This was via ReadyTalk.

Managing IT Volunteers
In this 2009 webinar for TechSoup, I focus on ways nonprofits and libraries can recruit and screen such volunteers, identify suitable tech-related assignments for them, and find ways to support volunteers in these assignments successfully. I provide guidelines on how to stay in control of tech volunteering tasks so that the finished assignment meets your organizationís needs and the tech volunteer has a satisfying experience. Attendees accessed the webinar via their own laptops, and were geographically dispersed (they weren't all in a room together). This was via ReadyTalk.

A live online Q & A via instant messenger (chat) with Master's degree students in SOCW 6355: Advanced Use of Information Technology in Human Services and SOCW 6371: Community and Administrative Practice at the University of Texas at Arlington School of Social Work. Feb. 2007, Feb. & Nov. 2008, March 2009, March 2010, February 2011.  Attendees accessed the webinar via their own laptops (they weren't all in a room together).  

30-minute Q & A via live video with students at the Global Business Education and Social Justice Institute, part of a special program at the School of Management and Business at St. Edward's University, Austin, Texas. March 2009. Students were all in a room together.

in May 2008, I presented live via iVisit, a free online video tool, from my home in Germany for the Northern Volunteer Managers Forum (for volunteer managers in the Northern suburbs of Adelaide) in Australia, and again in December 2008 for the Annual Congress for The Office for Volunteers in Adelaide, South Australia. Both online gigs were coordinated by Andy Fryer in Australia.

Taught an online module regarding online volunteering via an online bulletin board (asynchronous/not live) as part of graduate classes at the Lyndon B. Johnson School of Public Policy at the University of Texas at Austin in 2004, and part of the class Volunteer Program Planning and Evaluation for the University of North Texas, 2001, 2002 and 2004.

Presented live online for Pro Bono Net in February 2003, via WebEx (going through a PowerPoint presentation) and via phone (all participants could hear me as I went through the presentation on their own computers). This was for participants in its www.lawhelp.org initiative.

Presented live for the InterAction ICT Initiative, via phone and online for D.C.-based office and participants across the U.S., January 2003 (each participant downloaded the presentation prior to the call, and went through it on their own computer desktops while listening to me on the phone).

NetAid, via phone and online, for NGO representatives from former CIS states, March 2003 (the office downloaded the presentation prior to the call, and beamed it on a large screen for all onsite participants to view, and had a speaker phone set up so we could all talk to each other; an onsite translator was present onsite at the audience's location as well).

Volunteers and Technology, and Gender and the Digital Divide, two asynchronous (not live) online events/ongoing discussions) for TechSoup, 2002 & 2003.

Live Web Event, with presenters in Germany, Jordan, Seattle and Geneva, for United Nations Volunteers, October 2001. This was done via RealPlayer and video conferencing software. This two-day event also featured Tim Berners-Lee, who credited his creation of the Web to the contributions of online volunteers.

Read more about topics on which I can present.

View my public calendar to see when I am booked and when I am available.


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