Tag Archives: reporting

Apps for good – two things I learned in Ukraine this week

This week, I sat in on a presentation by a tech company here in Ukraine regarding the development of a citizen reporting system – one that could be accessed by a computer or a smart phone, where citizens could report on a particular issue, and these reports could be mapped and shared, etc. You’re probably familiar with these in other countries: where citizens can report pot holes, infrastructure problems after a disaster, incidents of corruption, incidents of street harassment, etc. Like in Chilé or Egypt.

The presentation was the best I’ve ever sat through on this topic, better than anything I have ever experienced in the USA.

Why?

The vendor used the language of the UN – and used it with real familiarity. He didn’t try to use some new snazzy jargon that’s big in the IT world now to talk about ideas we all understand: goals, clients, etc. In other words: he respected the audience to whom he was speaking as experts, and demonstrated that respect by being well-versed in the words they use and how they communicate. So, for instance, the representative talked about people’s capacities and the time and expertise needed by his staff to develop the tool – he didn’t substitute the word “bandwidth” for that.

He also talked to us, making eye contact, without constantly turning to his computer to show something shiny or colorful or otherwise just distracting. His slide show presentation was just background. He was there to connect, to help us understand. He was human – for a very human project. He completely understood that this isn’t a tech project – it’s a civic engagement project.

What a different experience it is to be in a meeting like this. Seven years ago, in 2007, no one talked about such a tool in Afghanistan in the government office where I was working, supported by UNDP – despite these tools already existing, despite the permeation of cell phones throughout the country, despite the golden opportunity to use such a tool in some way. Using tech in the field, even in the most remote of areas, to gather information and report it back somewhere in a centralized place as a part of humanitarian, environmental or other aid or development-related efforts has been a phenomena since before the new millennium – I wrote one of the first papers reporting on such efforts, for the UN, published online in October 2001. Back then, the UN yawned. I’m so glad things have changed!

Another great day on the job in Ukraine. Less than seven weeks to go.

Managers of volunteers love spreadsheets

In a recent survey of nonprofits, NGOs, and other mission-based organizations regarding the online tools they use to support volunteers and track their information, Rob Jackson and I found that:

  • the most-used tool reported tool used by those surveyed to track and manage volunteers was spreadsheets – that could be Microsoft Excel, OpenOffice, GoogleDocs, or any other  spreadsheet program

The results of the survey are here (in PDF). Rob and I didn’t ask what these organizations were using spreadsheets for, specifically. I would guess:

  • to more easily produce graphs/charts with data generated with the volunteer management software
  • to more easily produce some kind of report (a list of volunteers that will attend an event on Sunday, with their full and last names, email and phone number)

It’s something that software designers need to consider: software needs to at least export selected data easily into a format that can be read by a spreadsheet.

Here’s a question I wished we’d ask on this survey:

What does software – whether on computers or your smart phone – allow you to do now regarding supporting and tracking volunteers, that is absolutely fabulous: how does it save your organization money, how does it help you be more responsive to volunteers, how does it free up your time to do other things (and what are those other things you do?), how does it help you show volunteer impact, and on and on.

So – why not answer that question now over on TechSoup?!

Be sure to say what software you use, whether it’s a specific volunteer management software or a spreadsheet (Excel, Google Docs, OpenOffice, whatever).

You have to register in order to be able to post to the TechSoup community, but registration is free, and it will allow you to

Results of survey re volunteer management software

At last! The results of the survey of volunteer management software launched by Rob Jackson (robjacksonconsulting.com) and Jayne Cravens (coyotecommunications.com) — ME — are compiled and ready for release!

In March and April 2012, Rob and I drafted and circulated a survey regarding software used to manage volunteer information. The purpose of the survey was to gather some basic data that might help organizations that involve volunteers to make better-informed decisions when choosing software, and to help software designers to understand the needs of those organizations. We also wanted to get a sense of what organizations were thinking about volunteer management software.

At long last, we’re publishing the results of the survey here (in PDF). It includes an executive summary of our findings, as well as the complete responses to questions and our analysis of such. Rob and I did not have time to analyze all of the comments made in answer to some questions; for all questions, we listed the comments made, but we did not always offer any observations about such, or group the responses into categories.

We welcome the efforts of other researchers to offer their own analysis of the data provided.

Software companies and designers: you can learn a LOT from this report to improve your products and your communications with customers!

Have a comment about the survey? Offer it below, or via UKVPMs.

Thanks to everyone who responded to the survey!