Tag Archives: quality

Analysis of a Mentoring Program for Youth that Went Online Because of COVID-19: Feedback from Mentors

I came across this case study, Mentoring in the Time of COVID-19: An Analysis of Online Focus Groups with Mentors to Youth, by Michelle R. KaufmanKate WrightJeannette SimonGiselle EdwardsJohannes Thrul and David L. DuBois. It was published: 28 July 2021 in the American Journal of Community Psychology

This study explored the experiences of mentors to youth during the early months of the COVID-19 pandemic. Six online focus groups (OFGs) were conducted with 39 mentors. Using Facebook groups, moderators posted questions and prompts, and mentor participants responded using textual comments. Mentor help involved routinely connecting with mentees and providing academic support.

Some things that stood out to me:

  • The success of the online mentoring program came largely because these mentors and mentees were already interacting offsite, they already had a relationship, and the mentors were trained about what a meaningful mentoring relationship looked like and about the issues mentees might be facing at home (witnessing domestic violence, substance abuse, etc.). The research found that virtually connecting with mentees can be difficult for mentors without prior, organized planning. All of this is something I learned in researching online mentoring programs for the Virtual Volunteering Project.
  • Mentor concerns for their mentees varied, including mental health, school, family finances, and access to instrumental support and food. In short: mentoring requires much more than uplifting messages.
  • Just as I learned in researching online mentoring programs for the Virtual Volunteering Project and, later, The LAST Virtual Volunteering Guidebook, online mentors need specific and ongoing ideas for things to do online with their mentees. One of the most popular pages on the old VV Project web site was a list of ideas for online mentors to do with youth.
  • The digital divide is still VERY much an issue for mentees and their families. Mentees’ access to technology and privacy were the biggest challenges faced.

And then there was this, which was also not surprising: members of the focus groups used for this research said they really wanted an online community to help them learn from each other, give each other support, etc. Excerpt:

Mentor Support Groups

Across the board, participants agreed that an online support group for mentors would be incredibly helpful. Sharing ideas, discussing experiences, and connecting with other mentors about their own stress and anxiety would provide a much-needed outlet and resource during such unprecedented times. Some participants stated the OFGs felt helpful in this way:

Seeing everyone’s responses here has reminded me that we’re not alone in our work/struggles in being a mentor. (female, Illinois)

Others expressed that continuous collaboration with others could provide encouragement and strength, contributing to their own health as well as their effectiveness as mentors.

A support group where we can join together to share thoughts and experiences with one another. What if the group included mastermind sessions where, as a team, we examined our experiences to identify possible solutions and to be reminded that we are not alone? (female, Maryland)

I haven’t been shy about sharing how much I loathe thrown-together online mentoring programs during COVID: most that I’ve seen spent lots of time creating a web site that celebrates the program’s founders, but have scant information on how mentors will be trained, how success will be measured, what mentoring resources they are relying on to guide them, etc. – and nothing on safety. It’s nice to see research that backs up we (Susan Ellis and I) learned back in the 1990s, and continued to promote for decades.

cover of Virtual Volunteering book with hands raising up various Internet connected devices

If you want to dig far deeper into the factors for success in online mentoring programs, those establish meaningful relationships with mentees – not just feel-good quickly “cheer up” messaging for a few minutes ever week but are, rather, based on the proven practices of traditional, face-to-face mentoring initiatives – you will not find a more detailed guide anywhere than The Last Virtual Volunteering Guidebook. It’s available both as a traditional print publication and as a digital book.

If you have benefited from this blog or other parts of my web site and would like to support the time that went into researching information, developing material, preparing articles, updating pages, etc. (I receive no funding for this work), here is how you can help.

Volunteers themselves speaking out about voluntourism

There are few things more cringeworthy than watching 20 British schoolgirls trying to build a well under the scalding Nepalese heat. This is what I imagine a group of local men were thinking as they politely stood back while we puzzled our way through this contraption. The orphans peered through the windows, somewhat accustomed to this strange set-up. An unnecessary number of hours later, a ceremony took place thanking us for our hard work. We had singlehandedly brought clean water to this poor, desperate orphanage. We could fly home better people.

This scathing comment is from an editorial called DUCK expeditions are a load of quack published in the Palatinate, the official student newspaper of Durham University in the UK. The blog is an honest account of voluntourism by someone who, as a young teen, went abroad, thinking she her good heart but complete lack of expertise was what a poor community abroad needed and wanted. I applaud her for coming forward when she realized what her voluntourism experience had really been, in terms of helping and impact abroad.

In addition, via link on Reddit, I found a blog from 2015, by a young woman in Germany whose hope for a voluntourism experience to help turtles actually became torture for them:

“The ‘turtle conservation program’ was shut down after the police came (there is a law in Fiji to protect turtles as they are threatened by extinction). A girl made a… ehh… Let’s say critical Facebook post. I think ‘inhuman’ and ‘animal torture’ were some of the words she used… I’m just glad that I got my money back without any problem because I know about 7 people who had to go to court to get some of their money back because the agencies made a lot of great promises without keeping them. What they offer is not really volunteer work, here they call it voluntourism. A lot of money which doesn’t actually help anybody but just finances the international agencies. I got quite disillusioned about volunteering here. I left the volunteer house as soon as possible and went to a resort. The turtles were set free, but they are probably dead because they have been in the tank for too long and weren’t able to survive anymore. I’m so sorry for them.”

I did reach out to the author and, indeed, she exists and this was her experience. In an email to me last month, she noted:

I must say that I really regret not following through on that whole thing after I got the full amount back. I should have addressed that magazine to publish the whole story or the topic, or at least have given public critics, but I was 18, alone in Fiji and everything was very exciting… I was just too distracted with all that comes with starting university. So I am happy to hear that somebody actually does address that topic…

I appreciate these young people speaking out – it’s NOT easy. These are people who really did want to do the right thing, and while their attempt at voluntourism ended up being wasteful or even destructive, their voice now IS doing the right thing, and I applaud them.

But it’s not just people who paid to volunteer who are speaking out – it’s also people who were exploited:

The support of orphanages has created a thriving industry in which children are separated from their families and subjected to terrible abuse and neglect, as I was — being used as a commodity to generate funding… Having these adults coming in and out of our lives felt like we were continuously being abandoned.

This statement is from Sinet Chan, who grew up in a Cambodian orphanage and has pleaded with Australians not to donate to or volunteer at orphanages. Her quote is from this article about the push in Australia to make ‘orphanage tourism’ illegal.

I’m not letting up on this issue. The ability to pay and having a good heart should NOT qualify someone to hold orphans and take selfies in Africa, or wash elephants, or hand out food to refugees. If you want to help abroad, then get involved locally; you shouldn’t feel that you have the expertise to do something abroad – work with at-risk youth, help animals, help refugees, etc. – unless you have experience doing it locally, in your own country, preferably in your own community.

There is such a thing as effective short-term international volunteering. And it is NOT impossible to break into humanitarian work. And caring about people and animals abroad is a great quality to have. But taking action abroad needs to come from a place from respect and knowledge.

July 8, 2018 update: My consulting colleague and all-around amazing human Dr. Erin Barnhardt wrote about her own experience as a pay-to-volunteer-abroad experience in her 2012 PhD thesis, Engaging Global Service: Organizational Motivations for and Perceived Benefits of Hosting International Volunteers. She notes in the introduction to her research:

While my experience in Jordan was on the whole overwhelmingly positive, I was surprised and somewhat disappointed to discover that I was in fact a largely ineffective volunteer. I knew that staying for only two weeks meant that my contributions would be severely limited and that my lack of Arabic language skills would further hamper my impact, but I’d assumed that coming in with a professional expertise meant that I could make some kind of lasting contribution during my very short tenure. What I discovered though was, despite having gone through a reputable volunteer-sending organization to an organization that regularly hosted international volunteers, the infrastructure to put me to work was minimal and somewhat ad hoc. I came to the Jordanian NGO with a genuine interest in helping out, only to discover that there was in fact little for me to do.

I so appreciate Erin’s honesty – and the honesty of all people who have paid-to-volunteer abroad and are now speaking out about it.

July 16, 2018 updateWhen volun-tourism isn’t all it’s cracked up to be’ – ‘It was pretty much a zoo’: The conditions came to light by Amanda Rowland, 21, an upset and unhappy volunteer who had paid over $3000 to visit the centre in in Malaysia for a month in January. Amanda had been sold the trip as a chance to work at a temporary holding facility for orangutans rescued from illegal possession.

May 31, 2019: Chase and JP Morgan has a commercial to encourage financial planning that promotes volunteerism with wildlife: a happy couple gushes about their volunteer trip abroad scrubbing elephants’ feet and further gush how they would like to make that trip every year from now on, and their financial advisor is happy to oblige. So disappointing to see these two companies promote such a highly unethical and harmful practice!

My other blogs on this subject:

Brag about it

Once upon a time, I was the publicity director at the Williamstown Theatre Festival. I was in charge of all marketing and public relations for this major national summer theatre festival. And believe it or not, merely having Sigourney Weaver or Stockard Channing in a production wasn’t always enough to sell tickets. The Internet was far from mainstream in those days – there wasn’t even a World Wide Web yet (just newsgroups, gopher and what not) – so we were doing all marketing and PR by newspaper (remember those?), radio, TV, posters and postal mailings (oh, those bulk mailings…. I don’t miss those).

A tradition that started many years before I had this role was the brag board: one very large bulletin board in the hall way that lead to the costume department and backstage. I (and every publicity director before me) used it to post any newspaper articles about or mentioning the festival, as well as newspaper advertisements for the festival.

It’s one thing to get print outs of articles, neatly presented in a folder. But that board was a very powerful visual for the work I was doing (supported by some wonderful interns). Too often, people just see a full house and think it somehow happened magically. The brag board was my way to say, “Hey, this is what it takes to get those seats filled.”

That brag board not only reminded my co-workers and supervisors about what I was doing, it also reminded the actors, directors and other artists the importance of doing the press interviews I was asking/would be asking them to do. Some actors get annoyed by being asked to do interviews (Ms. Weaver never was, in case you were wondering). This was my way of reminding the artists just how vital it was for the festival that they say yes to publicity activities.

That brag board was internal marketing. And it’s why I had a great summer as publicity director – because everyone knew what I did, and they valued it.

For a few years after that, I forgot that important lesson about internal marketing: I assumed the head of the organization, the heads of other departments, the receptionist, and others knew what I was doing because it was so clearly presented online. It’s all there, on the Internet – everyone sees that, right? It took a woman I admired tremendously, who always made me feel valued at her organization, to take me aside one day and remind me of the importance of internally marketing yourself. It’s of vital importance that you communicate to everyone at your organization about your role, what you do, and what the results of your work are – otherwise, you will find your budget being reduced, your department staff getting cut – and maybe even see your job get eliminated.

Having your work so prominent online, or among your professional associations, is NOT enough to ensure your role is valued at the organization that employs you.

Create a brag board. Put up copies of newspaper articles, blog posts, emails, a compilation of tweet mentions – anything that shows your organization is getting noticed or lauded. Print out and post photos on it that your volunteers are taking while volunteering and posting online. Put the board in a break room or hallway – a high traffic area where employees, consultants, volunteers and visitors will see it – or, if that doesn’t get approved, in your office. Keep it neat, well-organized, and frequently updated!

Keep forwarding links and emails to all staff – hey, look at this! – but don’t ever let that be a substitute for a big visual representation of the work you are doing.

Have you ever changed your mind?

Have you ever changed your mind? Have you ever decided to let go of a long-held opinion and embrace one you had long opposed? Particularly regarding issues that affect your approach in your professional or volunteering work?

I have. A few examples:

  • I thought instant messaging was a useless distraction. A colleague changed my mind.
  • I thought Twitter was a useless distraction. Actually using it, and following people like Howard Sherman and Rob Jackson and Skepchicks, convinced me otherwise.
  • I used to think it was ethically unacceptable, under any and all circumstances, for a for-profit company to involve volunteers. I had railed against it more than once. It took Triumph Motorcycles to change my mind.
  • I don’t like certificates in return for volunteering. I don’t value them. And I thought most other people did too. But a member of my staff was passionate in her conviction to try it. So we tried it. They turned out to be one of the most popular features of the UN’s Online Volunteering service.

I’m open to being wrong, or to admitting I haven’t been fully-informed, or to new facts. I’m open to having my mind changed – through solid facts and examples. I like working to change minds – you have to like it if you are going to work in communications / outreach – but I also have to be as open as I want others to be.

But beware: if you want to change my mind, I need facts, and lots of them!

Okay, now you: share in the comments how you have had your mind changed with regard to your work or volunteering.

Say it! Say it! “MANAGERS OF VOLUNTEERS”

graphic by Jayne Cravens representing volunteersImagine you work with youth. You help a group of youth to develop skills or explore careers or improve their grades or appreciate the arts or practice an art form – whatever. Maybe you are a choir teacher or a Girl Scout leader or a tutoring program coordinator. There’s a big, national conference on working with youth coming up, and you think, great, I am so going to that! I want to get lots of tips to help me be a better leader and supporter of youth!

You arrive at the conference, and the opening speakers are all people who go on and on about how important it is to work with youth. Corporations that fund youth programs are lauded, youth are lauded, parents are lauded, politicians and celebrities that say Youth are great! are lauded – but no one ever mentions the people like you, that actually work with youth, that design and lead these programs and make them happen.

You didn’t come to the conference to be convinced to work with youth; you already work with youth. You know how great working with youth is. You have every intention of continuing to work with youth. You came to the conference to get the knowledge and tools you need to work more effectively with youth. And you were expecting for youth workers such as yourself to at least be mentioned on the first day of the conference.

That would be a really crazy scenario. But it’s how a lot of managers of volunteers feel about current national or international “volunteerism” conferences: these are focused on celebrating volunteerism, and that’s nice, but those that actually work with volunteers, that make that volunteer involvement happen, don’t get mentioned on the first day amid all the celebration of volunteers and the celebrities and politicians that love them.

Volunteers are not free. Volunteers also do not magically appear to build houses or clean up a park or tutor young people. In fact, successful volunteer engagement is absolutely impossible without someone coordinating all of the people and activities, training people, screening people, etc. – that person could be a volunteer himself or herself, it could be a paid person, it could be an employee on loan from a corporation, but make no mistake, that person, that volunteer manager, is real and absolutely essential – and deserves to be named at some point during the opening activities that kick off, say, the National Conference on Volunteering and Service?

After attending five of the national conferences on volunteering in the USA, I stopped attending (I think my last one was in 2004). By my last conference, I was tired of managers of volunteers being ignored amid all the celebrations of celebrities and politicians who think volunteers are so swell and magical, and tired of seeing and presenting the same workshops over and over. I was tired of my ideas for advanced volunteer management topics being rejected – organizers wanted only very basic workshops introducing the concept of virtual volunteering (a practice that by the year 2001 was already more than 30 years old!), if at all, and certainly nothing more advanced than that. I gave up.

It took the 2006 NetSquared conferences to remind me of what a conference for those that work with volunteers could be. Here’s why I loved that conference – it would be so great if those that organize the NCVS conference (which will be in Washington, D.C. yet again!) would read it, think about it, and rise to the challenge of presenting such a conference!

If they did, I would so be there….

Note: this blog is in response to a series of tweets by people associated with the NCVS who were miffed (maybe even outraged?) that the conference’s lack of recognition for those that manage volunteer programs was being talked about online. It’s a shame that, instead of listening and considering, they got defensive, even accusatory (apparently, because I wasn’t there, I’m not supposed to talk about it). It’s not too late to turn this into a win, to consider the criticism and really think about ways to take the conference to the next level – and to ensure volunteer managers are acknowledged. I’d be the first to publicly laud organizers if that happened.

Do departments at your org hate each other?

I once had lunch with a friend of a friend who worked at a very large, well-known company in Silicon Valley. She worked in the marketing department, and had been charged to create policies and activities around employee volunteering, product donations to nonprofits and schools, financial grants to nonprofits and schools, and all other philanthropic activities the company untertook, or wanted to undertake. Since I had run such a program at a Fortune 500 company in Silicon Valley back in the early 1990s, she wanted advice.

My advice was, more or less, this:

You’ve got this great resource already at your company, I’ve no doubt: it’s called the BNA Index. Your human resources department or your corporate library has it. It’s a series of notebooks that has samples of just about any policy or procedure you can think of. It’s frequently updated. I used its samples as models for the policies we developed at such-and-such company for all of our philanthropic activities. It’s awesome! 

(note: BNA stands for Bureau of National Affairs, the early name of what is now Bloomberg BNA).

She smiled in a wow-that-is-totally-not-helpful way, and said, firmly, “The marketing department is in charge of our philanthropy activities, NOT the HR department. HR would really like to be in charge of it. So I’m not going to them. That’s out of the question.”

I gently pointed out that she didn’t have to tell the HR department why she wanted to see the BNA Index – just that she wanted to look up a policy. And that I didn’t see how telling HR staff what she was looking up would somehow give them the power to take the activity away from her. That just made her – well, kind of hysterical. The rest of the lunch was super awkward and we haven’t spoken since.

I wish I could say departments not getting along is unusual, but it’s not: I find this story again and again from people that work for corporations, as well as people that work with government agencies or nonprofits. I’ve encountered it at many organizations where I’ve worked as well. The siege mentality that so many individual departments have is unhealthy to the organization and counter productive to everything that organization is trying to accomplish.

I’ve always wondered: are executive directors of these organiations aware that departments within their own agency are refusing to work with each other? Not one to mince words, I have brought up such circumstances in meetings: “That’s a great idea. Do you think the IT department will support us though, because based on such-and-such incident, I’m not sure they will help out with this.” Awkward silence follows… but what’s funny is that the department in question is then usually shamed into helping because their past non-support has been talked about so openly and officially.

I look at fellow employees as my customers. They have needs, and part of my job is to support those needs. In any position, I look at the requests of fellow staff members as priorities, and I treat them as I would like to be treated. It’s but one of my many wacky approaches to working.

I’ve also suggested at several organizations that staff performance reviews include rankings of all departments by all other departments:

  • are the staff charged with evaluation providing your department the data it needs in a timely manner?
  • is the IT department supporting you with the tools and resources you need to meet your department’s goals in support of the organization’s mission?
  • on a scale of 1 – 10, with 10 being an absolutely perfect score, how would you rate the customer service of the human resources department?

I’ve been turned down every time…

Are you brave enough to explore how well employees, volunteers and consultants, grouped by department, get along with each other?

Excuses, excuses

Here’s a conversation I had this week as a member of a certain city’s citizen’s committee regarding bicyclists and pedestrians:

Me: “I’d like for this link to the state agency name redacted web site to added to this web page on the city’s site. I’ve sent two emails requesting it, but no one has responded.”

City representative: “We don’t have money in the budget to do that.”

Me: “You don’t have the money to add a link to a web page?!?”

City Rep: “Actually, it’s because the decision makers need to review that change first.”

Me: “Okay, who are the ‘decision makers’?”

City Rep: “Oh, we don’t have a policy yet on how those decisions will be made.”

THIS IS WHY I DON’T BELIEVE IN CONSPIRACY THEORIES INVOLVING THE GOVERNMENT.

This is also a perfect illustration of the change of mentality that’s needed for effective online communications. Using web pages and social media has nothing to do with budgets or policies – it has to do with mindsets.

Fear-based management – it’s a customer service KILLER.

What you say vs. what you do re: volunteers

You say volunteers are more than just free labor at your organization… but your annual report talks only about how much money volunteers saved (by showing how many hours they contributed and what this would have been in paid staff time otherwise).

You say you want committed volunteers that exude quality… but then you don’t respond to their emails or phone calls promptly, if at all.

You say you don’t have time to do this or that… but balk at the idea of allowing volunteers to take on any of those tasks.

You say you want steadfast, fully-invested volunteers… but you respond to every idea they have with, “At this time, we can’t address that/allow you to do that” or “We’re forming a committee to look into that – it’s employee only, however. Check back with me in six months.”

You say you want to engage more professionals as volunteers… but you don’t/won’t create volunteering opportunities in which those professionals might be interested.

You say you want your volunteers to represent the diversity of your community, or to reach under-represented groups… but you are unwilling to change your recruitment methods to reach different groups. “But this is how we’ve always done it!” or “I don’t have time to input every volunteering assignment into VolunteerMatch.”

You say you want volunteers to participate in decision-making… but you don’t invite volunteers to planning meetings, and don’t offer possible strategies up for discussion at volunteer meetings or on your online community.

You acknowledge that the best way to keep volunteers long-term is to create lots of short-term, “quick win” opportunities that keep them hooked… but you don’t create these short-term assignments regularly to attract new volunteers.

You want everyone at your organization to involve and value volunteers… but, as volunteer manager, you don’t push to work with staff regularly to help them create volunteer opportunities that support their work, or, as executive director, you don’t ask staff members to include their involvement of volunteers in their annual performance plan.

You say you want to be as valued at your organization the fundraising manager… but you don’t regularly, precisely show to all employees and the board how volunteers are as essential to the organization as financial donors.

You say you are a modern organization… but you still think of volunteers in terms of real volunteers and online volunteers.

One organization inspired this blog in particular, but to be honest, I’ve seen all of the above at dozens and dozens of organizations. You could substitute the word member for volunteer and it would read the same.

Now you be honest. Have I described your organization? Is what you say about volunteers at your organization matched by what you DO?

Volunteer manager Fight Club

While I don’t believe managers of volunteers are the same as human resources managers, these two professions do have a LOT in common. That’s why I subscribe to the newsletter from workforce.com: they bring such fantastic articles and blogs to my attention that can relate to volunteer engagement.

One of the recent things they brought to my attention is an entry on Fistful of Talent, a blog for “recruiters, HR, consultants and corporate types on all things talent.” It’s by Dawn Hrdlica of DAXKO. She made a list of things HR managers should fight for – or, as she put it, 5 Things to Create a HR Fight Club Over. She says, “you gotta fight openly for these gems.”

I loved the list, and have adapted it for those in charge of volunteer engagement at their organizations. When I’m quoting directly from Ms. Hrdlica, I put the text in colored italics. And I’m encouraging those who manage or coordinate an organization’s volunteer engagement to fight for six things:

    1. Fight for your volunteers: They aren’t yours in the sense that you own them, but they ARE yours in the sense that you are responsible for them, and they are counting on you to have their best interest at heart and to make sure the organization does too! Damn it… fight for them when they aren’t being recognized or listened to. Get their contributions in the annual report and on the web site, and NOT just as “wage replacement” or “money saved.” Bring up their contributions and challenges in staff meetings. Make sure the organization celebrates them just as much as it celebrates financial donors.
  • Fight for your team: Volunteers aren’t free, and it takes a huge amount of time and resources to ensure their work is meaningful for both your organization and for them. They are doing a whole lot of work behind the scenes that others may not see. It’s up to YOU to make sure that work gets seen by everyone at your organization, especially senior management!
     
  • Fight for your time: We are all busy. But if you don’t put the ki-bosh on all the unnecessary noise… you… will… drown. Many of us say, “But to be a good customer service agent I have to, always be available”. You also have to be PRESENT. If you are overwhelmed, interrupted or constantly jump when others say jump… you will not be present. Fight for you-time ’cause no one else will.
     
  • Fight for your budget. What gets cut first when things go bad? Volunteer management budgets. Because volunteers are free, right? Your budget must be detailed to show exactly how much time and effort it takes to engage all of the volunteers you have, and you must be able to say what the consequences of cutting your budget will be (less volunteers, and those that are left providing left sources, and numbers to back that up), in terms of real numbers. At least fight for the budget to stay in tact. You may not get it – but at least you can sleep at night knowing you’re not a coward.
     
  • Fight for your resources. You need volunteer management software, not just a few lines of data entry on the donor management software. You need interactive features on the volunteer-related pages of your organizations web site. You need to keep your training up-to-date and, therefore, need to go to a conference or workshop that will upgrade your skills. You may need a paid part-time or full-time assistant, or more than one, to be able to involve and support more volunteers at your organization. Don’t let some lame brain tell senior management that the donor software will meet all of your needs, that you can’t have the interactive features on the volunteer-related pages that other departments have with clients and donors because it’s too expensive or not possible (because it’s NOT), and that volunteers are free. And if you need more help, prove why and fight for it. Last but not least:
     
  • Fight for your salary. Fundraising managers, donor relations managers and even the HR manager are all making more than you. Why? Those people constantly show how all the things they do are critical to the organization. The organization believes that under-funding or cutting those positions who be disastrous to the organization. In addition, those other staff people are asking for more money and getting it. They are ASKING FOR IT. Pay peanuts… get monkeys. Don’t be a monkey.

 

Managers of volunteers have reputations of being nice. It’s time to start working towards a reputation of being absolutey necessary. It’s time to join the volunteer management Fight Club!

It’s not the first time I’ve tried to get you all to fight…